The BAS TO BPS TRANSFER module interfaces budget information from the BAS system to the BPS system. You have the option of including outstanding commitments in the Actual Expenditure fields. All GL Budget accounts may be included, or you may select range(s) of accounts specified by the GL Dictionary, should you wish to break down the budget calculation process by department, etc. The system will bring over actual expenditure information based on the year entered. It is not necessary that the BAS periods be closed prior to running this transfer from the Budget File Maintenance menu to access this module.
ENTER BAS YEAR TO TRANSFER TO BPS
The default year for BAS is the BAS Master Profile current year.
ENTER BPS YEAR TO RECEIVE TRANSFERRED DATA FROM BAS
The default is the BAS year entered previously.
The system validates that the BPS year is not less than the BAS year and that it is not less than the BPS base year.
ENTER B.P.S. BUDGET ID
Enter the budget ID you want or accept the system default of '0'. If you have only one ID, this entry is skipped and it assumes the value of '0'.
UPDATE ALIAS IN BPS
Only one ALIAS is retained in BPS. It is potentially over-ridden with each interface processed. Default is 'Y'.
UPDATE BAS ACTUAL AMOUNTS IN BPS
Enter 'Y' (default) or <CR> to move actual original budget, approved budget and expenses from BAS to BPS.
INCLUDE COMMITMENTS
Entering 'Y' will cause the system to add the outstanding commitments to the actual expenditure totals when interfacing amounts into BPS.
Entering 'N' (default) or <CR> will produce totals of actual expenditures only.
INCLUDE CURRENT BALANCES
Entering 'Y' transfers balances not processed through a BAS month end. The default is 'N'.
SELECTION CRITERIA CODE
Press <FIND> for valid Criteria Codes. See Appendix AB for information on criteria function.