B. Final Budget (Amended)
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EDCP in BAS is posted/locked as Preliminary Budget
Step 1
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Run report in UDR for current Budget balances – Object Report – with Detail
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Reverse all Operating Fund BV's that have been posted since the Preliminary Budget. Reverse for Amended Budget.
Step 2
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Produce a BV to adjust Preliminary budget and create the Amended (final) budget to be submitted to MOED. Changes to the Budget only, not new Budget totals.
Step 3
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In BAS, run the UDR: Bud Create File – TRSF CB to OB (Use Feb)
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Print report to disc, not Job #, this will go to your User account.
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Export to excel, divide GL to 1 segment per column, strip out headings and zero balances. Cut and paste into BV template. Save second page as .txt file, insert any budget balances that have changed TO zero. They will not come across to the second page on the BV template.
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Save the file as text tab delimited (BV999.txt) and FTP back to atrieveERP.
Step 4
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Import budget original file to atrieveERP.
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Do Preliminary to Disk first as this will show you "locked" GL accounts in the Log File.
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BAS: 8,3,1,6,2 BUDGET UPLOAD – Select 'Original Run – O" Replace
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This process creates the Original Budget – populates the BUOR field in atrieveERP.
Step 5
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In BAS run a UDR report to compare the Budget balance detail, and check the budgets that changed balances (far right column)
Step 6
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Repost all reversed BV's that were removed in Step 1. Check that some accounts have been added in the Amended Budget so may not need to be reposted. (Contingency, Surplus, etc.)
Note: No budget variations that adjust the Original Budget are to be processed after the FINAL BUDGET has been transferred to Budget Original.