The budget reporting system provides the ability to produce reports formatted to suit the customer's particular needs including the column content, GL structure, page breaks and accounts to be included in the report. The budget reporting system organizes the preparation of a report into six steps:
STEPS FUNCTION
Report Parameters This step provides the name to be used in presenting the menu of reports available. It also specifies some basic selection information, control breaks and the reference to an external file if one is used in the production of the report.
Report Header The report header step provides the ability to prepare the page and column headings to be used on the report. They include the ability to present portions of the GL account description as part of the header so that the heading on the report can identify the organizational entity that is presented in the body of the report.
Account Structure and Level Breaks
This step provides the ability to use the descriptions as stored in the GL or to use the dictionaries long-form description for a more readable report. Use of dictionaries is particularly important if account restructuring or re-sequencing has been specified. This step also defines the structure and sequence of the account code to be used and the page/line/break requirements for each level of the account code. These can be over-ridden when the report is run.
Selection Criteria This step provides the user the ability to establish default ranges of accounts for inclusion in the report. These can be over-ridden when the report is run.
Report Field Descriptions
Report Total Descriptions
Used to define the layout of the report columns and the fields that will be extracted from the GL to be printed. Arithmetic operations may be performed to produce the desired financial report.
Provides for description of the total line that corresponds to the report field description detail line.