The MASS BUDGET GL DELETE program provides the ability to delete many BPS accounts at one time. This program uses GL selection criteria to identify the accounts that are to be processed.
NOTE: The program is forced to batch so that an audit trail of the criteria selected is available if necessary.
G/L YEAR TO PROCESS
Enter the year the GL account deletions are to take place. The system displays the current year from the master profile as the default. <CR> if the current year is correct.
SELECTION CRITERIA CODE
Press <FIND> for a list of valid criteria codes. See Appendix AB for more information on how to add and select the correct GL selection criteria. This field is mandatory to determine the accounts to be included in the delete.
PRELIMINARY/FINAL
Enter 'P' or <CR> to run this process in preliminary mode. A report will be produced displaying the accounts that will be affected and the status of the account. The accounts will not be updated during a preliminary run.
Enter 'F' to run this process in final mode. A report will be produced displaying the accounts affected. The accounts will be updated as the status message beside each account indicates.
The report will display the GL selection criteria before it reports the individual account numbers and their status.
HARD DELETE Account selected has no detailed budget transactions for the year specified and will be removed completely from the file.
SOFT DELETE Account selected has detailed budget transactions for the year specified and will be marked as deleted so it cannot be used again.
NOTE: To reactivate an account that has been soft deleted, go to Budget File Deletions, bring up the account number and answer 'N' to delete.