The Batch File Changes function is used in circumstances where the pre-list total was entered incorrectly during the data entry operation or, where the customer prefers to enter the pre-list totals as a separate operation just prior to the batch balancing.
This routine is accessed and allows the terminal operator to change the pre-list number of documents and pre-list total (batch total) dollar amounts for the specified batch.
The following balances will display once a batch has been selected
For a journal entry batch:
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Data Input
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Expense Debits and Credits
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Commitment Debits and Credits
For a budget batch:
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Data Input
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Budget Debits and Credits
If the batch is in balance (data input = batch total, and debits = credits), you will have the option of finalizing the batch. The following message will display:
If the batch is in balance and you choose not to finalize the batch, the batch will be updated with a listed status. The batch will only need to be entered once instead of twice in the 'Batch Balance Report'.
Note: The atrieveFinance user profile, field #59 provides the ability to allow or disallow batches to be finalized from 'Batch File Changes'.
Batch Control
Enter the batch control number to change. A response of <Enter> will return the system to the Batch File Maintenance menu.