Should a batch be exited abnormally, the system is not allowed the opportunity to post the clearing entries which may result in an out-of-balance batch. This utility will create the clearing account entries required in order to balance the batch.
This process is period specific. You will need to make sure that the Current Fiscal Period, field #3, in the Master Profile, is set to the same period that you used to create your batch header. For example, if your batch is 201901JOU03, it will only show in the screen if field #3 in the Master Profile is set to 201901.
Should the Master Profile have a different period stated and/or you have a few batches to clear, you will want to make sure no other users are making entries into the system at the time. Change the period, clear your batch, and remember to put the Current Fiscal Period back to what it originally was.
When entering this screen, you may be advised that entry is in progress, the system will allow entry into this module, but will not allow you to finalize a batch with a status of 'In Use'. Should a batch be showing as 'In Use' and you are sure that the batch is not in use, you may need to 'Reset Batch in Use Flag' before creating the balancing entry.
Select the out-of-balance batch from the listing by highlighting it, then click on Create to auto create the clearing entry needed. The 'Action Required' field will update with the new status.
In the event the system detects that there are multiple clearing accounts that will be impacted, it will not create the entries and you will be required to create a manual one-sided journal entry to the respective clearing accounts (E.g., PST payable clearing account, accounts payable clearing account).