T4/T4A CRA File Changes

The T4/T4A CRA File Changes option allows you to make changes to values that were written to the electronic file which is the basis of the XML file contents to be submitted to CRA. The CRA electronic file contains many more fields than are printed on the employee statements.

T4 or T4A 

• Press 'Enter' or enter 'T4' to change values on a submission produced for T4s.
• Enter 'T4A' to change values on a submission produced for T4As.

Regular Or Merge

• Press 'Enter' or enter ‘R’ to access the T4/T4A submission from the current payroll information.
• Enter ‘M’ to access the merged T4/T4A submission for a specific RP number.

When Regular T4/T4A was selected:

Enter Tax Group

Press Enter to exit this option and return to the menu.

Enter tax group 6, 7 or 8. These tax groups correspond with the profiles created in Tax Forms Format Parameters. The tax group also corresponds to the tax group used during the T4/T4A Statement Processing run that produces the electronic file.

When Merged T4/T4A was selected:

Enter RP Number 

Enter the applicable RP number to access T4/T4As submissions.

Enter Taxation Year

Enter the 4-digit applicable taxation year. The name of the CRA files includes a portion of the taxation year to allow multiple years of T4/T4A information to be maintained.

Regular or Amended Tax File

• Press 'Enter' or enter ‘R’ to select the regular T4/T4A CRA file.
• Enter ‘A’ to select an Amended T4/T4A CRA file.

When ‘A’MENDED Statement Was Selected:

Select Amended File [AM_###_CCCC.TYY]

Automatically, all Amended T4/T4A CRA files for this tax group and tax year are displayed, as shown below. You may scroll up and down to select the correct file.

Enter Total, Employee, Transmittal

• Enter 'E' to access employee's information which relates to the T4/T4A slip record.
• Enter 'T' to access the totals of the T4/T4A which relates to the T4/T4A summary record.
• Enter 'L' to access the transmittal record information required on each T4/T4A file submitted to CRA.

To access an employee's information, enter the employee's social insurance number. Use look-up to select the employee's by name.

Press Enter at the CHANGE prompt to return you to the employee SIN prompt.

Press Cancel at the employees SIN field to return to the File Selection Screen.

T4A CRA File Change