The Daily Time Entry module is used to generate daily time sheet entries from a weekly entry screen. The entry screen is made up of two main entry sections, regular or posted hours and overtime or additional hours. Instead of using the two-digit pay codes, this option uses descriptive Entry Codes. These Entry codes must be predefined under the Daily Time Entry Code Maintenance and a mandatory Entry code of 'REG'. These Entry codes also allow a means of overriding the occupation, shift, cost center or GL account which are normally taken from the employee's function line.
Each employee's initial 'REG' hours will automatically default from the Posted Hours from the employee's previous week.
This process by default uses the pay rate from the salary grid database as the employee's pay rate. The 'DTE Default Pay Rate Setting', under the DTE Profile allows control over the source of the default pay rates, allowing the DTE process to pull the pay rates from either the employee's function line or the salary grid data base. The salary grid database field Override DTE Rate Default, allows specific salary grids to be defined to override the profile setting default pay rate source. For example, when the profile setting is set to Salary for default pay rate and a salary grid is used with the Override DTE Rate Default = Yes, then the rate used would be taken from the employee's selected function line instead.
Using the rates from the salary grid This requires payrolls using this option to be defined using hourly pay rates and the correct pay rates per salary grid in the database. The Daily Time Entry Profile allows a means of defining which grid point is active based on dates. By default, the pay rate from grid point 1 is used.
Daily Time Sheet Entry allows the option to access previously closed batches. Field #8, Prevent Access on Closed Batches in the User Specific Parameter Profile may be set to block access to previously closed batches. Batches that have been processed through a Payroll Update (status Final-Updated) Cannot be accessed.
Accessing a previously closed batch requires the batch be re-balanced and closed again.
Enter Week Ending Date
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Enter a date to determine the week to be entered. This date will also be used to determine the prior week values to be available as defaults.
Emp No
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Enter the number of the employee. Use the look-up to select the employee by name.
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Select the Correction Mode icon at the Emp prompt to switch to Correction Mode. No default hours are loaded for Correction Mode. Select the Correction Mode icon at the Emp prompt a second time to turn off Correction Mode.
The employee number and name, location code, salary grid, salary grid rate from the employee's first active function line display for verification purposes.
Location
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Enter to accept the employee's default location code. Enter a location code to be used in the generation of the time sheet entries.
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Enter <CTRL-ALT>S for Selective By Location mode. This option will only load default hours when the location codes match.
When EAM is active and the employee has multiple EAM location codes, a full list of the employee's EAM and the employee's payroll location will display for location code selection.
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Enter <CTRL-ALT>S for Selective By Location mode. This option will only load default hours when the location codes match. Should <CTRL-ALT>S be entered after the loading of defaults hours, you will be prompted to cancel the action. In order to activate the Selection By Location mode all entries will be cancelled, and defaults reloaded. Answering 'N'o to the cancellation prompt will reload the current entries with the Selective By Location active.
Function Line
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Enter the function line number to be used as the initial default values for the time sheet to be entered. Changing the function line default will refresh the salary grid and grid rate.
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Enter 'M' to indicate the entries are to be split over multiple active (non lump sum) function lines. The entries are split based on a ratio of hours per function line.
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Enter 'F' to trigger a Salary Grid Filter (only defaults with the matching salary grid will be loaded) and function line selection for the highlighted function line. Should the Salary Grid Filter be selected after the initial loading of default hours, you will be prompted to cancel the action. In order to active the Salary Grid Filter all entries will be cancelled and defaults reloaded. Answering 'N'o to the cancellation prompt will reload the current entries with the Salary Grid Filter active.
The function line defaults may be overridden per time sheet entry line.
Use look-up for function line selection. Only function lines that are in cycle and non-lump sum function lines will be displayed and accepted.
When a function line, other than the current default is selected, the default function line salary grid and rate will be refreshed.
Salary Grid
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Enter a valid salary grid to determine the hourly rate to be applied to all entries. The applicable rate will be displayed.
Sunday Saturday
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Enter the applicable number of hours under each day. Time entered on the Posted section will reduce REG hours. Hours cannot exceed 99.99 per field.
Use the look-up to view or change the current lines Entry Code. When you select an Entry Code through look-up the Entry Code for the current line will be changed.
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Enter to access the Entry Code field.
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Enter <CTRL-ALT>T to view employee's time sheet entries.
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Enter <CTRL-ALT>P to view a report of the existing batch.
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Enter <CTRL-ALT>B to view the employee's storage bank balances.
Code
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Enter a valid Entry code. Use the look-up for a valid list. The Entry code selected must be the same type (Posted/Additional) per section.
Type in a valid pay code number and the system will load the Entry code that contains that specific pay code.
Sal Grid Override
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Enter a valid salary grid code to override all entries on the line to a different salary grid and grid rate.
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Enter 'R' followed by a rate (R23.45) to override the pay rate for the current line.
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Select the Cost Center tab to enter or change the Override Cost Center.
GL Override
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Enter a GL account to be used as an override for all entries on the current line.
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Enter 'R' followed by a rate (R23.45) to override the pay rate for the current line.
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Select Cost Center tab to enter or change the Override Cost Center.
Use the look-up to display the employees actual Default Earning GL's per costing distribution per function line. You may scroll through this list and select a GL account, Salary grid or both.
Location
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Enter an override Location code to as used for all entries on the current line.
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Select the Cost Center tab to enter or change the Override Cost Center.
Cost Center Override
A blind Cost Center Override allows you to override the cost center for all entries on a specific line. The Cost Center Override is accessed through the Cost Center tab.
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Enter to Continue
The batch statistics or totals per batch are displayed on exit of the batch. Accept to continue.