The Employee Seniority Screen was designed specifically for the Coquitlam School District to show an employee's seniority system broken down into yearly subtotals. Two different seniority amounts display: accumulated and benefit.
The accumulated seniority amount is the total seniority amount taken from HR's seniority system and displays in total hours format. This seniority displays in four columns: Full Time, Casual, Full Time And Casual, and Running Full Time And Casual. The seniority codes 'FT', 'CAS' and 'FT & CAS' must be in use in order for this screen to properly calculate the seniority amounts. The Running FT & CAS column display a running total of the combined full time and casual seniority.
The benefit seniority, however, is a slight variation of the regular seniority. It is also taken from HR's seniority system, except that any one year's total Cannot exceed 1820 hours. So, except where an employee has had more than 1820 hours in a year, the accumulated and benefit seniority amounts will be the same. The benefit seniority displays in two columns: Total Hours and Running Years Months and Hours.
Two total lines appear at the bottom of each column. The first contains the Calculated seniority amounts as calculated from the seniority adjustment file. The second total line contains the Stored seniority amounts. If you are running the Load Seniority With Adjustments Process regularly, these two lines should be in sync.
There is a horizontal menu bar at the bar at the bottom of the screen which lets you add, change or delete the detailed seniority adjustments which make up the yearly subtotals. Move to the desired option and Enter or enter the a highlighted letter.
Add Adjustment
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This option lets you add in a new adjustment. You will be prompted for the seniority bank, pay ID, pay period, seniority amount and comment. When you add a new adjustment, it will affect the yearly total on the main screen as well as the calculated column totals at the bottom of that same screen. When you choose the Next Inquiry option at the bottom of the main screen, you will be given the option of updating the stored totals as well.
Change Adjustment
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This option lets you change an existing seniority adjustment record. You can change either the seniority amount or comment. When you change an adjustment, it will affect the yearly total on the main screen, as well as the calculated column totals at the bottom of that same screen. When you choose the Next Inquiry option at the bottom of the main screen, you will be given the option of updating the stored totals as well.
Delete Adjustment
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This option lets you delete an existing seniority adjustment record. When you delete an adjustment, it will affect the yearly total on the main screen, as well as the calculated column totals at the bottom of that same screen. When you choose the Next Inquiry option at the bottom of the main screen, you will be given the option of updating the stored totals as well.
Next Inquiry
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This option lets you move up to the employee prompt to either inquire on another employee, or exit the screen. Clear out the employee field and Enter to exit.