The Conversion Of Vacations/Leaves To Unpaid process will convert absences that are missing either vacation or leave approval to a different absence code – presumably one that denotes unpaid leave.
You can select the absence records you want to convert by year, date range, employee category and bargaining unit.
This process can be sorted by employee name or number.
The information can be optionally exported into a mail merge file.
Vacation Checking
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This process scans through all absences that have a vacation absence code and searches for the corresponding vacation approval.
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Because of the difficulty in translating hours to days, the report makes no attempt to reconcile the hours logged as absences to the vacation days approved.
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The report will display the following information: Employee name and number, absence date, absence days and problem.
Leave Of Absence Checking
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This process scans through all absences matching the specified leave absence codes and searches for the corresponding leave approval.
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This process will only pick up and convert absences that have not been interfaced. If any part of the absence has been interfaced already, the conversion will not happen. It will also only pick up those absences that require interfacing into Payroll.
Check Vacations/Leaves/Both
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Enter 'V' to convert vacations only.
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Enter 'L' to convert absences only.
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Enter 'B' to convert both vacations and leaves.
Vacation Absence Code
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Enter the absence code you use to log vacation absences. Search to view valid absence codes.
Vacation Year
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Enter the year for the vacation information you want to see. Only vacation information for the specified year will display.
Leave Absences Codes
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Enter up to 10 absences codes. When processing leaves and their absences, only those leaves/absences that have the specified absence code(s) will be selected. If you do not enter any absence codes, then all leave and absences will be selected. Search to view valid absence codes. Leave blank and Enter to continue.
Date Range
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Enter the range of dates as (YY)YYMMDD that you want the report to convert.
Employee Categories
Employee Bargaining Units
Change Absence Code
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Enter 'Y' to convert the absence code to the one you will specify below.
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If you enter 'N' the report will list any absences missing approval without changing the absence code.
New Absence Code
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Enter the absence code you use for Unpaid leaves. This code will be assigned to all absences selected by this process if you responded 'Y'to the prompt above. Search to view valid absence codes.
Report/Merge
Employee Sort
Employee Selection
Report Title