Once the Employee Onboarding has been initiated, the new employee will receive two email notifications.
The first notification will be to advise the new hire that they can begin the onboarding process, and includes the website URL to access the onboarding portal, sample message below:
The second notification includes the password that the user will need to sign in, sample message below:
Sign In
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To sign in the user will click the URL sent to them in the first email notification.
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Once the sign in page displays the user will enter their email address and the password sent to them in the second notification email. Note if using External Job Posting then the new hire will enter the email address that they used to login to External Job Posting.
Onboarding Forms
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The form that displays when the user signs in is dependent on the district onboarding configuration setup.
Important Information
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Save - The new hire can save their progress as they progress through the different onboarding forms by clicking the 'Save' button. This will save their changes while leaving them on the current form page to continue entering more information.
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Submit - Once ALL information has been entered on all forms the new hire will click the 'Submit' button. This will submit the information for further review by HR personnel. Once clicking 'Submit' the new hire will no longer have access to the onboarding portal to add or make changes.
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Browser Back Button – The web browsers navigation buttons (back and forward buttons) do not work with the onboarding screens. Caution any new hires going through the onboarding process to NOT use the browser navigation buttons as they will lose any unsaved changes.
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Logout – the user should select the logout button when they have completed their session which will return them to the sign in page.