The Employee Deletions module allows you to remove an employee from the HR system, resulting in the complete purging of all associated employee records. It is crucial to exercise extreme care when using this program, as it enables the deletion of multiple employees or applicants simultaneously. You can purge employees or applicants based on specific criteria, such as employee number, posting, or application date.
To enhance safety, the program will notify you of the number of employees or applicants selected for deletion and will ask for your confirmation before proceeding. Additionally, this process includes a preliminary/final option, allowing you to review the list of individuals slated for purging before executing the final deletion.
Enter Purge Option Number
Enter purge method, 1, 2 or 3. Method 1 lets you purge employees/applicants by entering individual employee numbers. Method 2 purges applicants who applied to a specific posting and 3 purges all applicants who applied before a date specified.
(1) Purge Individual Applicants/Employees by Number
Enter Employee/Applicant Number
Enter the numbers of the employees and/or applicants one after another to be purged. Search to find employees/applicants by name. When done entering numbers, leave this field blank and <CR>. This will take you to the next prompt. To prevent accidental deletion of employees from HR, the system will not let you purge employees that currently exist on any payroll. If want to purge such an individual, you must first purge them from all payrolls.
(2) Purge All Applicants of Specified Postings
Posting number
Enter the number of the posting whose applicants you want to purge. Search to view valid postings. This prompt will let you enter multiple postings by continuing to enter posting numbers. When done entering postings, leave this field blank and save. This option will only purge applicants with numbers prefixed with 'AP'. Internal applicants with regular employee numbers will not be purged.
(3) Purge All Applicants A Specified Application Date
Application Date
Enter a valid date as (YY)YYMMDD. All applicants with application dates preceding this date will be purged from the system.
Preliminary/Final
Enter 'P' to produce a report listing all employees/applicants selected to be purged.
Enter 'F' to purge the selected employees/applicants from the system.
Press Run to continue. This will instruct the system to count the number of employees/applicants selected to be purged. Once counted the program asks if you wish to proceed with the Employee Deletion.
Employees Selected to Be Purged, Continue
Enter 'Y' to continue with the purge, 'N' to abort before anyone is deleted.
When the process is complete, you must check your log and lst files to ensure it completed properly. It is important no one access the employees/applicants being purged on any of the screens within HR when this process is running. Accessing an employee you are attempting to purge will cause some files to be skipped. If this happens, the log file will inform you and you will have to re-run the process.
IMPORTANT: Failing to notice error messages in your log file could cause serious file integrity problems within your system. If unsure about any message in your log file, please contact atrieveERP.