The Dependent Additions screen lets you add employee dependent information. Information you can maintain includes: name, SIN, address, phone, birth date, gender, smoker status and disability. An employee can have an unlimited number of dependents.
Employee Number
Enter the employee number or search to view valid employees.
Dependent #
Enter the dependent's 4 digit number. This number generally begins with 0001 and incremented for each subsequent dependent. In Additons, the system automatically displays the next unused number. The system will also pad a one digit number with preceding zeros. Search to display dependents attached to the employee.
SIN #
Enter the dependent's SIN number if known. This field may be left blank.
Name
A window will open allowing entry of the dependent's name in three segments so the first, last, and middle names.
Last Name
Enter the dependent's Last Name (25 characters are allowed). Default is the employees last name.
First Name
Enter the dependent's first name, 15 characters are allowed.
Middle Name
Enter the dependent's middle name or initial, 10 characters are allowed.
Dependent Type
Enter the type of dependent this is. Search to view valid type codes. You can customize the values that you enter here through the Dependent Type database. Typical values for dependent type would be spouse, child etc.
Address 1
Enter up to 30 characters for the dependent's street address. If the dependent has mail delivered to an address other than their street address, enter the mailing address.
Address 2
Use this field to complete the address if the information will not fit in the first Address field. These fields default to the employee's address information.
City
Enter the city the dependent lives in, or where the mailing address is. This field can be left blank if the information is unknown. This field defaults to the employee's address information.
Province
Enter the 2 character province code where the dependent lives, or where the mailing address is located. This field is validated against a table taken from the Revenue Canada T4 information. Leave blank if unknown. This field defaults to the employee's address information.
Postal Code
Enter dependent's postal code. (Defaults to employee's address information.
Country
Enter the 3 character code for the country where the dependent's address is. .
Telephone
Enter the dependent's phone numbers. Do not place brackets ( ) around the area code or a '-' between the sections of the phone number. The system will display the phone number in the format '(604)555-5555' once the number has been entered. This field can be left blank if the information is unknown. This field defaults to the employee's information.
Birthdate
Enter the dependent's birth date as 'YYMMDD' or 'YYYYMMDD'. This field may be left blank if unknown. The age will be calculated automatically from the birth date if entered. If left blank, you may enter the dependent's age.
Age
The dependent's age is calculated and displayed.
Gender
Enter the dependent's gender, 'F' for female, 'M' for male.
Smoker
Enter the dependent's smoking status:
'N' if the dependent does not smoke.
'Y' if he smokes regularly
'O' for occasionally.
Disability
Enter a 2 character disability code where appropriate. Search to display valid codes. Leave this field blank if none apply.