The Authorization Additions screen lets you add authorization records on an individual location basis. It is recommended that you use the Authorization Creation Process to create these records for all locations at once. These records are needed to keep track of what school's absences/dispatches have been authorized, and should not be modified using this screen. You can prevent the use of this screen through our Security Management System (Security Management). You can also prevent the modification of all fields except field Stop Amends/Auth by setting field Only Change Amend Stop On Auth Screen to 'Y'. This will only allow field 12 to be changed. All other fields can Not be accessed.
Location
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Enter the code of the location to be accessed. Search to view valid location codes. Leave blank and Enter to exit.
Week Ending Date
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Enter a valid week ending date. This should probably be a Friday, Saturday, or Sunday. Enter the date in the format of (YY)YYMMDD.
Status
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Enter 'N' if the status is not authorized, 'A' authorized. This field is maintained through the Absence/Replacement Screen.
Authorizer
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This field is maintained through the Absence/Replacement Screen and holds the username of the person that is authorizing absences/dispatches for this location and week ending date.
Authorized Date
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This field is maintained through the Absence/Replacement Screen. It will hold the user date of the authorization.
Reporter
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This field is updated when the Authorization Report is run. It holds the username of the person running the report.
Reported Date
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This field is updated when the Authorization Report is run. It holds the date the report was run.
Interfacer
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This field is updated when either the Absence or Dispatch Interface Process is run. It holds the username of the person who ran the interface process.
Interfaced Date
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This field is updated when either the Absence or Dispatch Interface Process is run. It holds the date the interface process was run.
Interface Started
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This field is updated when either the Absence or Dispatch Interface Process is run. It holds the time the interface started.
Interface Completed
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This field is updated when either the Absence or Dispatch Interface Process is run. It holds the time the interface completed.
Stop Ammends/Auth
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This field is updated when the interface is run. When this field is set to 'Y' no amendments or authorizations to absence/dispatch records in the specified week ending date can take place.