The Absence/Replacement Screen lets you authorize/unauthorize absence and dispatch records as well as add, change or delete existing absences/dispatches.
As soon as you go into this screen, the program detects and displays your Security Management location (school). If you have override access, you will be prompted for the location code.
You will then be prompted for the week ending date (YYYYMMDD or YYMMDD) you want to authorize. Search to view and select from a list of valid week ending dates.
Once you have specified the week ending date, all the absences and dispatches with that week ending date will display. With the Up and Down keys you can move through the list of absences/dispatches checking for accuracy. Once you have confirmed that the absences/dispatches are Ok, you can authorize them. This is done by moving the cursor up until it highlights the word 'Authorize'. Enter and the week's work will be authorized. A message confirming this will display. Enter to acknowledge the message. To exit the screen press the Up arrow once and Enter. At this point you can either continue (authorize or unauthorize another week) or exit. Enter 'C' to continue, Enter or 'E' to exit.
To Unauthorize a week, follow the same procedure as above. The system will detect that the week has already been authorized so will present you with the Unauthorize option instead of the Authorize option.
This screen also lets you add new absences and dispatches or modify/delete existing ones.
New absences and dispatches can be added by moving the cursor to the line that says 'Add'. If you Enter you will be taken to Absence/Dispatch Additions. See the manual documentation under Absence Additions for more information on adding absences and/or dispatches into the system.
Existing absences and dispatches can be changed or deleted by moving the cursor to the absence/dispatch you wish to change. If you Enter you will see the following prompt:
Enter 'C' or move the cursor to Change to modify an existing absence/dispatch.
Enter 'D' or move the cursor to Delete to delete an existing absence/dispatch.
Enter 'I' or move the cursor to Inquire to view the details of an existing absence/dispatch.
Enter 'R' or move the cursor to Return to close the window and return to the absence/replacement main screen.
Note: Absences and dispatches can be grouped into different employee groups by filling in field 15 EAM Groups on the second page of the Substitute/Casual Dispatch Parameters Profile.
Note: Any absence/dispatch information appearing with an asterisk ( * ) beside them indicates they have been amended since the original authorization occurred.