The PO Accrual Processing module causes the system to expense outstanding commitments at the end of the year. The system generates a batch of journal entries that can be interfaced, expensing the opening balance of commitments in the specified year. It generates a second batch of journal entries, which can also be interfaced, to reverse the entries of the first batch.
Note: The system does not update the GL file itself. This is done only through standard interface processing of journal entries.
The files created are:
BAINØ1.YPP to be interfaced into the old year.
BAINØ2.YPP to be interfaced into the new year.
These files are in SRBSBASDATØ
In order to interface the batches of transactions into BAS, a special journal entry interface profile must be established.
Note: A unique batch code should be established for processing the journal entries, i.e.. POA for PO accruals. See Appendix AJ for detailed instructions.
Period for Interface
The period currently in the Master profile displays as the default. <Enter> to accept or enter the period you wish to interface. This period becomes the interface file extension. The period used should be the last period for the year that you are closing.
Year to Process
The year currently in the Master profile is displayed as the default. <Enter> if you wish to accept or enter the GL year to use as the basis for the accrual.