The Interface Processing Menu provides the facility to import external files so that you can load data to files of the Budgetary Accounting System. The file formats must first be entered through the Interface PROFILE Menu.
The following prompts are for:
1 = General Ledger Interface
3 = Vendor Interface
4 = Cheque Interface
5 = Dictionary Interface
Select Format #
Choose the format that was defined in the Interface Profile Menu.
Enter Account # OF Conversion File
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Enter the name of the directory where the input file is stored.
Enter Conversion File Name
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Enter the file name that contains the transactions. This file contains the data as described in the corresponding interface profile. These could be a series of GL records, vendor records, etc. that you want the interface program to create.
If you are using Vendor Interface, the following prompt applies:
Preliminary/Final interface:
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Enter 'P' to run a report showing what will happen when the final interface is run.
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Enter 'F' to run a final interface that will load the data and produce a report.
If you are using the GL Interface, the following additional prompts apply:
GL Year to Load
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Enter the 4-digit year to be used when loading data.
Update GL Index
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Enter 'Y' to have the program build the index file for use with the GL Inquiry Browse.
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Enter 'N' to bypass the index build. If you bypass building the index now you can use the Index Creation option on the GL screen to build the index when ready.
The program produces a report listing the transactions processed, identifying errors if encountered. This report can be used by the accounting staff to create journal entries to adjust errors identified.