The MASTER PROFILE establishes the parameters of the BPS system.
BPS allows you to give titles for up to 5 units fields. These units fields can be attached to BPS accounts in account maintenance. You can enter values in these units fields and use them for calculations in the projection module. For example, if you want to establish budget based on square footage you would set up a sq/ft unit definition and attach it to the desired BPS accounts. You then enter quantities on the accounts and use the unit values in your projection formulas to produce a computed budget.
01 = UNITS FIELD 1 NAME
A description of Unit 1.
02 = UNITS FIELD 2 NAME
A description of Unit 2.
03 = UNITS FIELD 3 NAME
A description of Unit 3.
04 = UNITS FIELD 4 NAME
A description of Unit 4.
05 = UNITS FIELD 5 NAME
A description of Unit 5.
06 = CURRENT YEAR [YYYY]
The default current year for all transaction entry.
07 = OPERATING BUDGET ID
This value is the Operating Budget ID for the actual PRODUCTION Budget. Enter between '0' and '9'.
08 = GL VALIDATION [YYYY]
The default year used for all dictionary reporting. The year used for all GL and dictionary validation. NOTE: It is NOT necessary to propagate GL and dictionary files in BAS to properly utilize future BPS years.
09 = ENTER A BLANK ALIAS [Y/N]
This value controls whether or not a blank alias can be entered into BPS. A 'Y' will allow blank aliases, while an 'N' will force the entry of a valid alias.
10 = INTERFACE A BLANK ALIAS [Y/N]
This value controls how the BPS to BAS transfer deals with blank aliases. If this value is set to 'Y', the interface will allow accounts with blank aliases to pass into BAS.
If 'N' is entered, the computer will check to see if blank aliases exist. If blank aliases are found, the transfer will not be executed.
11 = AUTO CREATE BPS ACCOUNTS FROM BAS [A/C/N]
Enter 'A' to automatically create, change or delete any GL accounts in BPS when they are modified through BAS GL Maintenance programs (Add, Change, Delete). This will ensure consistency between the two sets of accounts.
Enter 'C' to confirm whether accounts are to be updated in BPS with the changes made in BAS. NOTE: The setting of 'C' is only applicable to interactive situations. If a maintenance process is run in batch, this setting assumes a setting of 'A'.
NOTE: A response of 'A' or 'C' in this field will update the BPS account for the year that the change was made to the BAS account. Accounts will only be created in BPS if they are flagged as Budget Accounts.
Enter 'N' if changes to BAS accounts are not to affect BPS accounts.
EACH TIME MAINTENANCE (ADD, CHANGE, DELETE) IS DONE ON A GL IN BAS, THE USER IS PROMPTED:
UPDATE ACCOUNT IN BPS [Y/N] Y
Enter 'Y' or <CR> to update the BPS account with the changes made through BAS. Enter 'N' if the account in BPS is not to be modified.
12 = USE BPS ALIAS [Y/N]
This value controls whether or not you will be using Budget Alias. A 'Y' indicates to all modules to look for the existence of Budget Alias', while 'N' will ignore them.
13 = G/L SALARY OBJECT LEVEL [NN]
This value is the level in the GL Account where the Associate Cost Code is substituted to define the budgeted Associate Cost GL Account.
14 = COSTING METHOD [A/S]
This value defines the method for calculating the Budget Cost from the Payroll Cost. ‘A‘ is Actual Cost, which means Budget Cost will equal Payroll Cost.
‘S‘ is Standard Cost which means Budget Cost is calculated using a formula that includes (but not inclusive of) payroll units worked, assigned Position FTE and BPS Position standard cost.
FIELD # TO CHANGE <CR>
Enter the number corresponding to the field you wish to change.