The Montana PERS Pension Report creates the report and electronic file for submission to the Montana Public Employees Retirement division. The PERS report requires the Montana Pension Profile to be completed. This process requires the logical SRB$EXPOrT be defined in the payroll's LOGICALS.COM file. This logical defines the location where the electronic file will be created.
This process allows new pension reports to be generated. All reported pension information may then be changed as necessary through the TRS/PERS Pension Record Changes. When pension information has been changed through the pension record changes a new printed report and electronic file may then be recreated through the reprint option on this process.
Changes made through the pension record changes does not affect the actual payroll history information. When changes to the actual payroll history is required, this step should be done first and then the pension report should be re-run using the generation option.
The pension electronic file created by both phases of this option is created at the location defined by the logical SRB$EXPOrT. The electronic file name is PERS_YYYYPP.CSV, where YYYYPP is the payroll id code (OPS Master profile) and YPP is the starting pay period given during the running of this process.
The PERS report automatically includes Non-contributing employees. A non-contributing employee is an employee is an employee who does not have the Public Retirement earnings or contributions for the periods being reported. The system uses the PER and TRS deductions as defined under the Montana Pension Profile. The earning and hours are reported for non-contributing employees based on the PERS deduction I/E list, so pay codes excluded from the PERs deduction are not included as earnings and hours for non-contributing employees. The PERS totals and summary record does not include the values from the non-contributing employees. The report reflects these values separately.
Non-contributing employees can be identified by the job class code reported under the SEASONAL column. The field SPECIFIC on the employees pay master screen may be set to N/A to indicate an employee should be omitted from being reported as a Non-contributing employee. This N/A override would only be needed in very specific situations and can be not used on an employee with PERS contributions. Set the SPECIFIC field to N/P to have the employee's record omitted from the pension report regardless of the employee's pension values.
This report generation will allow for the selection of other payroll employees to be included in the report. A second window has been added to allow for the input of separate pay period ranges as well as deduction codes to be reported, per payroll selected. This selection is optional and if there are no other payrolls to be selected then pressing Enter will take you out of this screen. When selecting additional payrolls, ensure that the selected payrolls have the Pension profile set up properly and the Default Non-Contributing Code is set as the report will be aborted if not.
The PERS report now requires the Teachers to be included as non-contribution employees with the non-contributing code of ETRS. Please define the Default NON-CONTRIBUTION Code as ETRS on the PERS profile (second page) on the Certified (Teachers) payroll. The Default NON-CONTRIBUTION Code for the Classified payroll should be OEUH.
NOTE: This option is forced to batch.
Generate New Report/Reprint Report
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Enter 'R' to reprint a previously generated pension report. The option to reprint a pension report allows the pension information to be changed as needed through the Pension Changes option, and then recreate both the electronic file and the report with the changes included.
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Enter 'G' to generate a new report. At the end of each month this option would be run to generate a pension listing with the new pension information. This option will override previously generated pension information.
Enter Start Pay Period
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Enter a 3 character pay period to define the starting pay period for the range of periods to report. Use look-up for valid pay periods. The system automatically adds the current year for display.
Enter End Pay Period
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Enter a 3 character pay period to define the ending pay period for a range of periods to be reported. Use look-up for a list of valid pay periods.
The system will automatically add the current year for display.
When There Are Multiple Payrolls you will be prompted:
Payroll ID
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Enter the Payroll ID codes for those payrolls to be included in the report. By default, the payroll you are currently in will be included.
Start Period
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Enter the Start Period for the payroll ID code selected
End Period
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Enter the End Period for the payroll ID code selected
Deduction Codes
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Enter the Deduction Codes for the payroll ID code selected – these will determine the employees included on the report for the pay period range selected.
Enter File Date
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Enter a four-character year followed by a two-character month which indicates this month's pension date.
Export ALL Demographic Records
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Enter 'N' to exclude the reporting of the Demographic Records. Only Demographic Records for new employees who have an Enrollment Record will be included.
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Enter 'Y' to export all the Demographic Records for all employees being reported.
Sort Report by Employee SSN Or Name
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Enter 'S' to generate the report in employee social security number order.
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Enter 'N' to generate the report in employee name order.
The PERS Pension Report lists the following:
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The employee's social security number, last name, first name and middle initial
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Hours worked for the pay period selected
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Hourly rate as defined by the employee's master function line
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Seasonal indicator – defines the employee's applicable job class code or 4-characternon-contributing code
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Pensionable earnings
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Pension contribution
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Additional pension
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Employer share of contribution
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Five sets if buy back codes and buy amounts
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PERS report totals
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Totals for Non-contributing employees, not included in totals