The Montana Enumeration Verification Export Process generates the necessary export file for the submission of Social Insurance Number verification to the Social Security Administration. This process generates an ASCII export file EVSREQ2K with no extension located at the directory pointed to by the logical SRB$EXPorT.
This option processes all employees within the interlink system, meaning all payrolls and Human Resources as well. Employees who currently have the DUMMY SSN number on their master will be bypassed. The employee's birth date and gender will be taken from the Human Resources master for that employee except when Human Resources is not active (as defined by the Using Human Resources System field in the Human Resources Master profile). When Human Resources is not active, the employee's birth date and gender will be taken from the applicable payroll master record. When Human Resources is NOT active, only employees attached to a payroll will be processed.
Once this export file SRB$EXPorT:EVSREQ2K. is generated you must transfer this file to a diskette for submission. Note the file name MUST be EVSREQ2K and the diskette may contain only one file. No files other than EVSREQ2K should be included on the diskette.
This process requires the logical SRB$EXPorT be defined.
Enter File Sequence Number
-
Enter <001> for submission of the first file of the day.
-
Enter a sequence number other than 1 when multiple files are sent the same day.
Enter Requester Identification Code
-
Enter the 4-character requester identification code provided by Social Security at the time of registration. It is mandatory that this field is completed.
Report Employees Terminated / On Leave / Both
The Export file contains:
-
Social insurance number file position 1 - 9
-
Entry code 'TPV' 10 -12
-
Processing code '214'13 -15
-
Last name 16 - 28
-
First name 29 - 38
-
Middle name/initial 39 – 45 optional
-
Date of birth 46 – 53 optional
-
Gender 54 optional
-
Blanks 55 - 123
-
Requester Identification code 124 - 127
-
Multiple request indicator 128 – 130
Employee last name will have all hyphens, apostrophes, blanks and periods removed.
-
The date of birth is left blank if unknown or invalid.
-
Gender is 'U' for unknown when the gender is not 'F' or 'M'.
The report lists the above fields, the total employees extracted and the total employees with the DUMMY SSN bypassed.