Montana UI Transfer Process

The Montana UI Transfer Process allows a means of generating the UI transfer file UIWAGE.TXT for submission to the Montana Unemployment Insurance Program. All employee's earnings are accumulated for the range of pay periods selected, while tracking for each employee if the employee worked in each month of the quarter. Employees with zero taxable wages will be omitted. The UI tax due is determined based on the total UI taxable wages multiplied by the UI rate supplied.

Employees' individual UI taxable wages and worked per month information as well as additional totals may be adjusted through the Montana UI Transfer Changes option. The adjusted information would then be reprocessed through this option using the Recreate option.

This process requires the following values be defined under the Employer Constants Static Information:

Employer Name and full address
Contact Title and phone number
Current Year
Federal ID number
State UI number

This process requires the logical SRB$EXPorT be defined in the payroll's LOGICALS.COM file. The transfer file UIWAGE.TXT is created at the location determined by this logical.

Generate New Transfer/Recreate Transfer

Enter 'R' to reproduce the report and UIWAGE.TXT transfer file based on the existing UI transfer information.
Enter 'G' to generate a new UI transfer file.

Enter Quarter Ending Month and Year

Enter the month and year representing the last month of the quarter to report.

The following prompts apply when 'G'enerate was selected:

Enter UI Tax Rate

Enter the UI rate to be reported and used in the calculation of the UI tax due. The UI rate must begin with a decimal point.

Enter Start Pay Period

Enter the starting period for a range of history periods to include for this quarter.

Enter End Pay Period

Enter the ending pay period for a range of history periods to include for this quarter.

Enter Deduction code

Enter a deduction code to determine the eligibility of Taxable Wages. The Include/Exclude earnings list from the deduction entered will be used in the determination of Taxable Wages.

When THERE ARE MULTIPLE LIVE Payrolls YOU WILL BE PROMPTED:

Reporting per Payroll ID

Enter the payroll ID codes, pay period range and deduction code applicable to that payroll, for those payrolls to be included in the transfer. By default, the payroll you are currently in will be included. The Employer Constants from the payroll you are currently in will be used for all constant values. When multiple payrolls are selected the information will be combined for one transfer file.

Generate STATE or Non-State Transfer File [S/N]

Enter 'S' to generate the UIWAGE.TXT transfer file in a format for the State of Montana Unemployment Insurance Program.
Enter 'N' to generate the UIWAGE.TXT transfer file in a format for the Montana School Services Foundation.

The report lists the following:

Employee SSN and Name
Employee total Taxable wages '1' for worked, '0' for not worked for each of the three months of the quarter
Total wages
Total number of employees worked per month
UI Rate used
Calculated total UI Tax due

For recreated reports:

Adjustment amount to be added
Interest amount to be added
Penalty amount to be added
Credit amount to be subtracted
Final total payment
Tax due + adjustments + interest + penalty less credit

The Non-State export file has the following fixed format:

Field Size Field Name

9 Social Security Number
5 Blank Spaces
16 Last Name
15 First Name
5 Middle Name
19 Blank Spaces
11 Quarterly Wages