The INTERLINK UPLOAD/DOWNLOAD PROCESS supplies a means of backing up and restoring the employees from one specific payroll without affecting all other employees from other payrolls that reside in the Payroll Interlink file (SRB$HRMGLB:HRPY02.DAT). For sites that have more than one payroll, all employees from all payrolls are contained within the one interlink file.
In order to be able to restore a single payroll, the Interlink Upload process must have been run before the backup of the payroll. The upload process copies all employees from the interlink file that belong to the current payroll and stores these employees along with the employee's name and employee status into a file located within the current payroll (SRB$OPSDAT0:PRHR02.DAT). This file will then be backed up along with all the current payroll's other files. The Payroll Processing and the Payroll Update streams both automatically do the Upload procedure as part of the run. This was done so the copy of the employees will be available for the backup of the payroll after Payroll Processing and after the Payroll Update, as recommended.
If a specific payroll must be restored, this payroll specific file is also restored along with all the other payroll files. After restoring the files, the Payroll Download process MUST be run.
The Payroll Download process compares the employees previously copied to the payroll specific file, with the employees in the Interlink file. Any changes such as employee additions, deletion, or changes to employees' name or status must be removed or reset. The Download process also allows a report only option so you can see what changes, if any, have occurred since the payroll files have been restored.
NOTE: Care must be taken when restoring any payroll to ensure that the true Interlink File (SRB$HRMGLB:HRPY02.DAT) is NOT restored unless you are planning to restore ALL your payrolls at the same time. Refer to the User Guide section for information.
Note: This option is forced to run in batch only.
'Current Payroll' - Payroll ID and description is listed to ensure you are running the Upload/Download process for the correct payroll.
PROCESS UPLOAD or DOWNLOAD
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Enter 'U' to process an Upload. The Upload process copies all employees for this current payroll into a temporary payroll specific interlink file. This step must be done before each payroll back up is taken.
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Enter 'D' to process a Download. The Download process compares the employees previously copied out of the interlink file, with the current employee contained within the interlink for this specific payroll.
When 'D' was selected the following prompt will appear:
Report Only
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Enter 'Y' to generate a report of the differences between the employees currently existing in the interlink file and the employees that existed when the payroll was backed up. No changes will be made against the interlink file.
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Enter 'N' to process all changes in differences between the employees currently in the interlink file and the employees that existed when the payroll was backed up. This option may remove recently added employees, undeleted employees, change names and employee status.
All changes made are reported along with the payrolls ID and description and the total number of employees and changes done.