1. Validate the XML file using a XML parser program. CRA web site states: "You must test your submission before you send them to the CRA. Submissions that contain file format errors will be rejected by CRA, and all of the returns within the submission will be considered not filed.
Your IT department can assist you with this process if you choose to do the parsing in house. To validate your extract file, run an XML validating parser software program that applies the CRA schema (rules) to test your extract files. You will then get a report of any data in the extract file that violates these rules. Fix any errors by changing the data in the T4 CRA File Changes and then repeat steps 16 and 17, the creation and validation of the XML files. You must repeat this process until there are NO errors identified by the parser program. Please note that time spent assisting your IT department in running or analyzing the data from the parser program is NOT covered under your maintenance agreement and will be billed at our consulting rate.
CRA schema can be downloaded from the CRA website.
atrieveERP offers a XML parser verification service. The charge is $500 per year and covers all Payroll T4 and T4A and Finance T4A files. atrieveERP customers who are interested in having our team complete the T4 Parsing services are required to sign off on a formal PowerSchool quote. Once the signed quote is received back, we can schedule this service for you. Please contact atrieveERP sales for a quote if you are looking to have this service provided. We will require your order prior to Feb 7 to guarantee the service to be complete by Feb 28.
To use our service, create your XML files for all payrolls then contact atrievePayroll support. Please include a purchase order from your district. We will run the parser program on all of your files and identify any errors that must be resolved by the district. You will then get a report of any data in the extract file that violates these rules. Fix any errors by changing the data in the T4A CRA File Changes and then repeat steps 16 and 17, the creation and validation of the XML files. You must repeat this process until there are no errors identified by the parser program.
2. T4A Electronic submission:
Submit the T4A XML files electronically to Canada Revenue Agency.