The Special Pay Run Employee Selection allows a means of loading all or selective employees for processing under a special pay period. Only the employees listed for a special pay period will be processed when the special pay period is run through the payroll stream.
Normally Terminated and On Leave employees will be omitted both from employee selection as well as payroll run time under special pay periods. When field 'Allow Timesheet/Retro for Inactives', under the Users Specific Parameters Profile is active, you can add Terminated and On Leave employees to a special pay run without reactivating them.
This process may be run multiple times for the same special pay period to allow exact employee selections. Employees selected that already exist in the special pay will be reported as already existing. The Special Pay Run Purge Process can be used to remove any unwanted employees.
Enter Special Pay Period
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Enter a valid special pay period. A special pay period must be a valid payroll calendar with the 7th element a valid special character code from A to Z. Use look-up for a list of available payroll calendars.
Please note: the letters M and Q cannot be used for special pay run characters. These characters are reserved for internal use.
Select Employee's BY
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Employee Number -EM
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Cycle Code -CY
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Pay Type -PT
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Pay Code -PC
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Employee Type -ET
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Occupation Code -OC
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Salary Grid -GR
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Storage Bank - BK
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Deduction Code - DD
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Enter the 2-character code to indicate how employee selection is to be processed. Only employees that meet the selection criteria will be eligible for loading for this special pay period. Only active employees are available for selection. Terminated and On Leave employees are omitted from all selections.
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Enter 'EM' to select employee based on employee number.
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Enter 'CY' to select employees based on pay cycle code.
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Enter 'PT' to select employees based on pay type code.
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Enter 'PC' to select employees based on pay code.
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Enter 'ET' to select employees based on employee type.
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Enter 'OC' to select employees based on occupation code.
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Enter 'GR' to select employees based on salary grid code.
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Enter 'BK' to select employees based on a storage bank code.
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Enter 'DD' to select employees based on a deduction code.
When employee selection by employee number (EM) is chosen:
Report All or Selected Employees
When employee selection by pay cycle code (CY) is chosen:
Enter Cycle Codes for Employee Selection
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Enter a valid pay cycle code to use for selecting the employees to load for this special pay period. You are re-prompted for up to 25 different pay cycle codes.
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Entering without first entering at least one pay cycle code for selection will cancel this process and return you to the menu.
When employee selection by pay type code (PT) is chosen:
Enter Pay Types for Employee Selection
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Enter a valid pay type to be used for selection of employees to load for this special pay period. You are re-prompted for multiple pay type for selection. Use look-up for a list of valid pay types.
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Entering without first entering at least one pay type for selection will cancel this process and return you to the menu.
When employee selection by pay code (PC) is chosen:
Enter Pay Codes for Employee Selection
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Enter a valid pay code to be used for the selection of employees to load for this special pay period. You are re-prompted for up to 25 different pay codes.
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Entering without first entering at least one pay code for selection will cancel this process and return you to the menu.
When employee selection by employee type code (ET) is chosen:
Enter Employee Types for Employee Selection
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Enter a valid employee type code to be used for the selection of employees to load for this special pay period. You are re-prompted for up to 25 different employee type codes.
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Entering without first entering at least one employee type code for selection will cancel this process and return you to the menu.
When employee selection by occupation code (OC) is chosen:
Enter Occupation Codes for Employee Selection
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Enter a valid occupation code to be used for selection of employees to load for this special pay period. You are re-prompted for up to 15 different occupation codes.
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Entering without first entering at least one occupation code for selection will cancel this process and return you to the menu.
When employee selection by salary grid (GR) is chosen:
Enter Salary Grids for Employee Selection
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Enter a valid salary grid code to be used for the selection of employees to be loaded for this special pay period. You are re-prompted for up to 11 different salary grid codes.
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A without first entering at least one salary grid code for selection will cancel this process and return you to the menu.
When Employee Selection BY Storage Bank Code (BK) is chosen:
Enter Storage Bank for Employee Selection
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Enter a valid storage code to be used for the selection of employees to be loaded for this special pay period. You are re-prompted for up to 25 different storage bank codes.
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A without first entering at least one storage bank code for selection will cancel this process and return you to the menu.
When Employee Selection by Deduction Code (DD) is chosen:
Enter Deduction Code for Employee Selection
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Enter a valid deduction code to be used for the selection of employees to be loaded for this special pay period. You are re-prompted for up to 25 different deduction codes.
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Entering without first entering at least one deduction code for selection will cancel this process and return you to the menu.
When employee selection is NOT based on employee number:
Select by Master, All or Specific Function Line:
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Enter 'M' to restrict employee selection to values on the first or master function line only.
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Enter 'A' to indicate employee selection be based on values from all function lines. If a match is made on any function line the employee will be selected.
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Enter 'S' to indicate selection should be based on a specific function line.
When selection by specific function line is chosen:
Enter Specific Function Line Number
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Enter a number between 1 and 7 to determine the exact function line to be used for employee selection.
Report Only or Process
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Enter 'R' to only produce a report of the results of the employee selections. The employees will not be loaded for this special pay period.
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Enter 'P' to report and load the selected employees for this special pay period.
Sort by Employee Number or Employee Name
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Enter 'E' to produce the report in employee number order.
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Enter 'N' to produce the report in employee name order.
The report will list the following:
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Employee number and name
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Code employee was selected on or employee number
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Function line number used for employee selection, when applicable
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'Exists' will be listed when the employee was already selected
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Total number of employees printed
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Total number of employees selected for loading