The Leave Use Analysis Report is intended to help control the use of specific types of leave where there are limits in the number of hours that can be used in a specified period range. This option reports on the timesheet entries with the intent that total hours paid out under a specific pay code(s) can be verified and corrected if necessary, before beginning the payroll stream.
This process allows you to specify a range of pay periods or batch codes for specific pay code(s) with a total hours criteria. The total hours criteria report only those employees that have total hours over or under a specified amount.
Enter Starting Batch to Report
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Enter a starting range for transaction selection. The starting pay period range must be entered YYYYPP, although you may enter as much or as little of the batch code and batch number values (TTTSS) required to select the transactions to report. Note: The century is not automatically added for this batch prompt.
For example:
You may enter only the pay period YYYYPP to start selection at the pay period.
You may enter the pay period and batch code YYYYPPTTT, for selection starting at a specific pay period and batch code.
You may enter the pay period, batch code and number YYYYPPTTTSS to start the transaction selection at a specific batch.
Enter Ending Batch to Report
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Enter an ending range for transaction selection. The end pay period range must be entered YYYYPP, although you may enter as much or as little of the batch code and document values (TTTSS) required to select the transactions to be reported.
Report All or Selected Employees
Sort by Employee Number or Employee Name
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Enter 'E' to produce the report in employee number sequence.
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Enter 'N' to produce the report in employee name sequence.
Enter Pay Codes Include/Exclude
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Enter 'I' indicate the pay codes entered on the following prompt are to be the only pay codes to include on the report. Entering 'I' without specifying a pay code list indicates that no pay codes are to be reported.
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Enter 'E' to indicate the pay codes entered on the following prompt are to be excluded from the report. Entering 'E' without entering a list of pay codes indicates that no pay codes are to be excluded.
Enter Pay Codes
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Enter the pay codes, one at a time. Use look-up for valid pay codes.
Report Total Hours Greater Than, Less Than or All
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Enter 'A' to report all selected transactions without defining a total hours criteria.
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Enter 'G' to define a 'Greater Than' total hours criteria. Only employees whose total hours exceed the hours criteria will be reported.
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Enter 'L' to define a 'Less Than' total hours criteria. Only employee's whose total hours are less than or equal to the hours criteria will be reported.
When 'G'reater than was selected:
Enter Value That Total Hours Must Exceed
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Enter the total hours criteria. Only employee's whose total hours exceed the hours criteria will be reported.
When 'L'ess than was selected:
Enter Value That Total Hours Must be Less Than
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Enter the total hours criteria. Only employee's whose total hours are less than or equal to the hours criteria will be reported.
The report lists the following information:
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Employee number and name
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Default function line number used during timesheet entry
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Cost center code
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Occupation code
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Batch code
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Shift code
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Pay code and description
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Date
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Input rate per hour
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Hours input
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Gross earnings (total earnings and premiums)
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GL account.
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Total hours and gross earnings per employee
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Total employee reported
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Grand total of hours and gross earnings