The Arrears Adjustments module allows you to make adjusting entries to the balance of an employee's Arrears deduction, Group 0 Type 0 only. You can enter adjustments to record outstanding arrears or a prepayment of benefits to be taken. The arrears adjustment may be made to any pay period (other than future) and the adjustment value will always affect the accumulated balance to date of the arrears deduction. The module produces both an Interface File and a Report. This Arrears Adjustment entry contains the same functionality of the Year-to-date Adjustments. This version contains fewer prompts and is limited to entries for the Arrears deduction only.
This process creates an interface file of all GL distributions related to the Arrears Adjustments. This file can be interfaced as soon as you want. If you enter several adjustments in one or more entry sessions, the entries will accumulate in the same interface file. When the interface to Finance is run, it deletes the interface file after the interface is completed. This means that your next entry session will create a new interface file.
An interface file named ###%%%%PRIN04.YPP, is created or added to by this process. Where YPP is the last three digits of the current pay period, ### is the interface code from the OPS Master Profile, %%%% is the payroll ID code from the OPS Master Profile.
When Auto Interfacing is Active:
Upon Exiting this Process, a prompt will follow:
Do Auto Interface
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Enter 'N' to omit the auto interfacing currently.
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Enter 'Y' to auto interface the Journal Entries and Invoice Entries interface files.
This program marks each item entered through the year-to-date adjustments and stores it in a temporary work file. This work file is intended to give you a running accumulation of adjustment entries made to a payroll between pay periods. This work file can be accessed using Detailed Adjustments Report, to produce a listing of all adjustments made since the last payroll and summary totals for the earnings and deductions. This report is intended to be of assistance in making the appropriate adjustments to your remittances to deduction or benefit suppliers. The report is independent of pay periods adjusted but rather reflects accumulation of all adjustments made since the last report run where the operator selected the DELETE AFTER REPORT option.
Throughout the Arrears Adjustment process, the History Memo function is available.
NOTE: This report MUST be run online and sent to a printer or to disk.
Pay Period
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Enter the pay period where the adjusting entry will be created. This cannot be a future pay period.
Employee #
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Enter a valid Employee number. Use look-up to select the employee by name.
Employee Name
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The employee name is automatically displayed
Document #
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Enter up to an 8-character document/reference number. This number will display on the screen during Payroll History Inquiry as well as be listed on the Payroll Register History report.
Deduction Screen
All fields allow you to up arrow to the previous field.
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Enter a valid Arrears deduction code. The deduction must be a Group 0 Type 0 deduction. The deduction code must exist on the employee's master deduction list.
Employer's Share
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Enter the amount of employer's share for the deduction.
Eligible Amount
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Enter the dollar amount of the eligible earnings for the deduction.
Deduction Amount
Enter the dollar amount of the deduction. For the Arrears deduction, a negative entry indicates an amount owed by the employee while a positive deduction amount indicates a prepayment of benefits.
Benefit Amount
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Enter the amount of taxable benefit for the deduction code, if any.
CCOST
The initial default will be the costing from the master function line. After the initial entry of the costing, the default will be the last costing value entered.
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Enter a valid cost center or costing distribution. Enter Dist. 01 or EMP 01 for employee-based costing. The number represents the function line number.
Select Function Line to view or select costing from a specific function line for this employee.
When Function Line is Entered:
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Enter the function line number to be selected or using the up and down arrow keys move to the appropriate function line.
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Select GL Costing to view the costing details of the current function line.
Select Close return to the previous screen without selecting a costing distribution.
When the CCOST WAS A Distribution:
The distribution breakdown is displayed including the percent, share, deduction amount, costing and benefit GL account per distribution.
When A Distribution Contains an Invalid Benefit Account:
When a distribution produces an invalid or empty benefit GL account you will be prompted to supply a valid benefit GL account. You will be shown the exact distribution or cost center combination that produced the invalid results.
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Enter a valid benefit GL account.
GL Account
GL Account is bypassed when the costing was a distribution.
By default, the benefit GL account code for the deduction code and specified costing will display. The GL account is derived following the standard GL costing rules. Refer to the Payroll GL Costing Rules document for details.
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Enter an override benefit GL account code. The first 20 characters of the GL account or Distribution are displayed.
When scrolling up and down the earning entry lines, the full GL accounts or costing distribution will be displayed at the bottom of the screen.
Liability GL
The default GL displayed is from the Liability GL setting in the deduction code database for this deduction. Enter to accept this liability GL or enter an override liability GL account.
After the Arrears Adjustment has been completed, the following prompt will appear. A prompt allows you to accept the Arrears Adjustment or to cancel all entries applied to this set of Arrears Adjustments.