The Employee Benefits Maintenance module lets you add employee benefits.
Employee
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Enter a valid HR employee number. Search displays valid HR employees in alphabetical order.
Benefits Code
Additions
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Enter a valid benefit code. Search will display valid benefit codes. Once a record has been accepted this code cannot be changed.
Changes, Inquiry, Deletions
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Enter a valid benefit code for this employee. Search for valid codes for this employee. If the employee has only one benefits code entry the remainder of the screen will be filled automatically.
Coverage Start Date
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Enter the date (YYMMDD or YYYYMDD) the employee coverage starts.
Coverage End Date
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Enter the date (YYMMDD or YYYYMDD) the employee coverage ends. This field can be left blank if the employee has no specified coverage end date.
Health Codes
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Enter a valid health code. Up to 10 codes may be entered for a given employee. These codes are used to identify health restrictions relating to this benefit.
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10 lines are provided to enter beneficiary information. The information on this screen is not validated. During Additions access to this screen is automatic, during all phases access the screen by clicking on the Beneficiaries tab. To change a field use the mouse.
Name
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Enter the name of the beneficiary, this is a straight text field of 50 characters.
Relation
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Enter the relationship. Typical entries are Father, Mother, Friend. 10 characters are provided for this field.
Amount
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Enter the amount to be directed to this person. This field Must be a number. Amounts between 1 and ZERO (Ø) are considered to be percentages where 1=1ØØ%, .5=5Ø% etc. All other amounts are considered dollars.
Employee Contribution
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Enter the amount of the employee contribution. This amount is Not validated against the payroll system. Amounts entered in this field should represent proper dollar amounts, for example 12.34 not 12.345. Set this field to Ø if the employer pays 100% of the amount. The maximum amount allowed is 9,999,999.99.
Employer Contribution
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Enter the amount of the employer contribution. This amount is Not validated against the payroll system. Amounts entered should represent proper dollar amounts, for example 12.34 not 12.345. This field should be set to 0 if the employee pays 100%. The maximum amount allowed is 9,999,999.99.
Employee Coverage
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Enter the amount of the employee coverage. This amount must be between the minimum and maximum coverage amount for the benefits code selected. The minimum and maximum allowable display onscreen for reference. The amount entered will be checked to insure it falls within the allowable range. The coverage amount represents the basic coverage the employee receives. This field is normally only used for Life Insurance types of benefits and can be left blank if not applicable.
Additional Coverage
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Enter the amount of any additional coverage, no validation done on this field. As with the employee coverage this field is primarily used for Life Insurance and can be left blank. The maximum amount allowed is 9,999,999.99.
Cost Of Additional Coverage
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Enter the cost of any additional coverage, or Ø if there is no cost or no additional coverage. The maximum amount allowed is 9,999,999.99.
Dependents Covered
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Enter the dependent number of the dependents covered by the benefits. Search will display all the employee's dependents.
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If all the employee's dependents are covered enter 'ALL'. Up to 1Ø dependent numbers can be entered. If no dependents are covered leave this field blank.
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If the Benefit Code flag for dependents is set to 'N' access to this field will be blocked.