Accounts Receivable - Batch Balance Report

The Batch Balance Report is a comprehensive listing of transactions for a particular batch. The report will display the following information for billing batches:

Batch Control Number
Batch Entry Number
Customer Account Number
General Ledger Distribution
Invoice/Credit Note Reference number
Amount of the entry
Entry Date
Entry Source

In addition, the report will provide totals indicating the following:

Total Dollar amount | Shown for both actual
Total Document Count | and control amounts

The report will display the following information for cash batches:

Batch Control Amount
Batch Entry Number
Customer Account Number
General Ledger Distribution
Receipt Number
Payment Type
Reference Number
Entry Source
Entry Date
Amount of Entry

In addition, the report will provide totals indicating the following:

Total Dollar Amount (breakdown by payment type shown or actual amounts only)
Total Receipt Count

The batch will be considered balanced when the control dollar total and the actual dollar total are equal. The report MUST be run twice with these conditions met in order that the system considers the batch balanced and no longer eligible for data entry.

Enter <Enter> To Process Report

Enter Batch

Enter the batch number for which you wish a balance listing. This prompt will repeat itself until all desired batches have been entered. A <Enter> to this prompt will cause the system to revert to the BALANCING AND AUDIT menu.

Note: During on-line processing, the system will prompt for a batch number, process the report and then prompt for the next batch number. For batch processing, there will be no pause between batch number prompts