Teacher Seniority Date Calculator

The Teacher Seniority Date Calculator will calculate a teacher's seniority date by backdating their contract date by the number of TOC days. The program will also optionally calculate any unrecorded TOC seniority so that it can be included in the seniority date calculation. Once the seniority date has been calculated you can choose to update the employee's seniority date on their demographics screen (field 07).

Employee

• Enter the number of the employee you want to calculate the seniority date for.

Position Category

• Enter a valid employee category code. Search for valid category codes. The earliest assignment with a position of this category is used as the default contract date.

Add  TOC Seniority

• Enter 'Y' if you want the system to add in any unrecorded TOC seniority. If you enter 'Y' you will also be prompted for a start and end date range to use to search through the dispatch file. Any long-term assignments that are found will display in the TOC Seniority Added field.
• If you enter 'N' here, just the recorded TOC Seniority will be used in the calculation of the seniority date.

Start Date

• Enter a valid date as (YY)YYMMDD. This date must be filled in if you choose to add in un-recorded TOC Seniority. Any long-term assignments within the specified date range will be totaled and display in the TOC TOC Seniority Added field.

End Date

• Enter a valid date as (YY)YYMMDD. This date must be filled in if you choose to add in un-recorded TOC Seniority. Any long-term assignments within the specified date range will be totaled and displayed in the TOC Seniority Added field.

Consecutive Days

• Enter the number of consecutive days that constitutes a long-term assignment. The default is 4 days.

Calendar Rules

• Enter 'A' to exclude statutory holidays, teaching holidays and weekends from the back-dating process. Statutory holidays and teaching holidays can be entered into the Statutory Holiday/Pro D Day Calendar Menu (menu option 10,1,7,3,1).

Calculated Contract Date

• Enter the employee's contract date as (YY)YYMMDD. The system will calculate the default date by using the start date of the earliest assignment where the position category matches the one specified.

TOC Seniority As Of 

• The system will display the seniority currently recorded in the system.

TOC Seniority Added 

• Enter the amount of the seniority to be added in. This amount will be added to the seniority already recorded in the system. This field is skipped if you entered 'N' in the TOC Seniority Added prompt.

Calculated Seniority Date

• The system will calculate the seniority date using the rules described above. You are able to over-ride this date if you wish.

Create TOC Seniority Record

• Enter 'Y' to create a seniority record containing the amount contained in the TOC Seniority Added field.
• Enter 'N' if you don't want to create a seniority record. If there is a zero amount in the Added In field, you will not be given the 'Y' option.

Update Employee Seniority   

• Enter 'Y' to update the employee's seniority date on the demographics screen.
• Enter 'N' if you do not want to update the employee's seniority date.

Accept Modify Cancel

• Enter 'A' to accept the displayed information and update the specified records.
• Enter 'M' to modify the information before accepting.
• Enter 'C' to cancel out of the current screen. When you choose this option the screen will be cleared and the cursor will move to the employee prompt.