Absence/Dispatch Payroll Reconciliation Process
The Absence/Dispatch Payroll Reconciliation Process will make sure that the correct payroll ID code is on each absence and dispatch record. As absences and dispatches are entered into the system, the payroll ID from the position code (or the employee's current payroll ID in some cases) is assigned to each employee's record. If the employee is moved to another payroll before the absence/dispatch information is interfaced or the employee was never active in the original payroll, the costing/interface modules will attempt to interface into the wrong payroll. This process makes sure the employee is active on the payroll that was attached at entry time. If not, then the payroll ID (and position for some customers) will be updated with the correct payroll ID. This process can be run for any number of specified payrolls and can be run in either preliminary or final modes. For this process to properly work, employees should not be active on more than one payroll. If an employee is active on more than one payroll, the first one found will be loaded onto the absence or dispatch. If the employee is not active on any payroll, the payroll ID of None will display on the report but the employee's payroll will Not be changed.
PAYROLLS TO PROCESS
Enter 'A' specify all payroll ID's or 'S' to enter selected payroll ID's. Each absence and dispatch record has a payroll ID attached. Only records containing the specified payroll ID's will be processed.
PAYROLL IDS
Enter the payroll ID code(s) to reconcile. Search for valid payroll ID codes. Leave blank and Enter to continue. You should enter at least one valid payroll ID code.
ABSENCES/DISPATCHES/BOTH [A/D/B]
Enter 'A' to process absences only.
Enter 'D' to process dispatches only.
Enter 'B' to process both absences and dispatches.
DATE RANGE (START DATE-END DATE)
Enter a start and end date as (YY)YYMMDD. Only absences and dispatches within this date range will be processed.
POSITIONS
If you wish you can specify which absence or dispatch records you want to be processed by specifying up to 10 position codes here. Only those records containing the position codes specified will be processed. Search for valid position codes. Leave blank and Enter to continue. If no position codes are specified, absence and dispatch records are selected regardless of position.
CHANGE DISPATCH POSITIONS
Enter 'Y' to change to dispatch position from the old value to the new value specified below. Enter 'N' to leave the dispatch positions alone.
OLD POSITION - NEW POSITION
Enter up to 5 old/new position code sets. Any old position you enter will be replaced by the corresponding new position when you run this process in final mode.
PRELIMINARY/FINAL RUN
Enter 'P' to run this report in preliminary mode, 'F' for final. A preliminary run will list employees who will reconcile without changing the payroll ID. A final run reconciles all employees as well as prints the report.