Invoice Summary Additions
The Invoice Summary Additions option is a simplified process that is similar to Invoice Entry, but does not require as much detail nor can you print invoices from this option.
Enter Batch Control
Enter batch control number.
Enter Batch Date
Enter batch date or enter <Enter> to accept system date.
Enter # Of Documents In Batch
Enter # of documents if known or enter <Enter>.
Enter Amount Of Money In Batch
Enter amount of money if known or enter <Enter>.
Receivable Group
Your default receivable group will appear here. If you are authorized to change the group code, you may do so by re-keying the field or <Ctrl+F>.
Customer
Enter customer account number desired. If the account number is unknown, press <Ctrl+F>.
The system will provide all customer information.
Invoice No.
The system will calculate the invoice number based on the last invoice number entered. Enter <Enter> to accept the system number or re-enter the new number.
Estimate
Enter the estimated value this invoice will reflect.
Billing Date
The system date will be provided. Enter <Enter> to accept the system date or enter the desired billing date.
Due Date
The system date will be provided. Enter <Enter> to accept the system date or enter the desired due date. If Master Profile, field Invoice Advance Due Date in Days, the due date will default as the billing date advanced by the number of days specified.
Discount %
Enter the percentage of the applicable discount followed by a '%' sign.
If no discount is available, enter <Enter>.
Discount Date
If a discount is available, the system will provide the date. To select the system date, enter <Enter> or enter the desired discount date.
Interest
Enter 'Y' if interest is applicable.
Enter 'N' or <Enter> if there is no interest applied. This option can be set to default to either Y or N by setting up option Invoice Interest Default in the Master Profile.
This field will be bypassed.
Source
Enter the source coding for this invoice. Press the <Ctrl+F> key for a list of all valid source codes.
Note: Source codes are set up in the Data base Maintenance section.
Description
Enter an overall description of this invoice and enter <Enter>.
Field # To Change
Click into the filed you would like to change.
GL-SL Account
Enter account number. This account number will be validated against the chart of accounts in Finance.
Amount
Enter dollar amount to be reflected by summary line.
The system will prompt for GST.
GST Amount: 1.75
The GST is calculated based on the GL Tax Code. The default amount can be overwritten by re-keying the amount. This amount cannot be more than the total amount of the invoice.
Save/Cancel/Delete#/Modify/Insert/Attachments
- Click Save to accept changes.
- Click Cancel to cancel process.
- Click Delete on highlighted line to delete line number.
- Click Insert to insert line number.
- Arrow down or up to move to different page.
- Click on Attachments to add supporting documents if DSS is enabled.