Choosing How To Set Up Detailed Invoice Entry

Setting Up Detailed Invoice Entry in Accounts Receivable

Option 1: Using a Register

1. Enter Invoices:

   • Navigate to Receivable Invoicing > Invoice Addition.

   • Enter all invoices for the same period.

2. Print Selection:

   • Go to Receivable Invoicing > Invoice Print Selection.

   • This will pull all your invoices for the specified Receivable Group onto a register.

3. Modify Invoices:

   • If you need to remove any invoices from the register, go to Receivable Invoicing > Invoice Selection Modifications.

   • Define your register, receivable group, and invoice number to remove from register, this will give you option to delete the invoice once removed. 

4. Generate Invoices:

   • Once satisfied with your register, create a batch by navigating to Receivable Invoicing > Generate Invoices.

5. Print Invoice Register:

   • Print the invoice register.

Note: You cannot make changes to the invoice once you have run the Generate Invoice. If changes are needed, you will have to enter a credit note and re-enter the invoice.

Option 2: Direct Emailing/Printing

1. Enable Emailing/Printing:

   • Navigate to Receivable Setup and Maintenance > Receivable Settings.

   • Update the setting to enable Print/Email to Yes.

2. Set Up Email Profile:

   • Go to Finance Setup > Global Parameters > Global Email Profile > MAR > AR_INVOICE.

   • Enable this setting to Yes.

   • Add a reply-to address (e.g., no-reply@atrieveerp.com if hosted).

   • Define the subject and message for the email (e.g., "Invoice &InvoiceNo for &Name on &Date").

3. Enter Invoices:

   • Navigate to Receivable Invoicing > Invoice Addition.

   • On the second page after line entry, choose the Print/Email icon.

4. Define Transaction Period:

   • Define the period where you want to post the transaction.

   • Choose Batch Type and Print Date.

5. Send Output:

   • Select your output choice: Printer or Email.

   • To choose Printer, ensure you have an On-Line Invoice Print Device defined in your Invoice form.

Email:

• The email will be pulled from the customer file. If no email exists, you can enter your own or manually enter the customer's email address.

• If you manually enter an email address, you will see a pop-up asking to update the email address on the customer file (Y/N).

This process puts your invoice in a batch with no need to run Print Selection or Generate Invoice.

Note: You cannot make any changes to the invoices. If changes are needed, you will have to enter a credit note to remove the entry.