Cash Receipt Entry – Grant & Donations

When entering a miscellaneous cash receipt and specifying a source code that reflects a revenue type donation.

By entering a source code of DO you will be prompted for type of donation.

Cash

Enter a valid miscellaneous cash code as set up in the data base. If a miscellaneous cash code is setup in the data base, the system will display the GL account number, description and amount as entered in the data base.

If you do not have suitable miscellaneous cash code set for your cash entry press <Enter> and the system will prompt for a valid GL. Enter the dollar amount to be applied to the general ledger account number.

GST is calculated based on the tax code assigned to the GL code used. This amount can be overwritten by entering a different amount when prompted.

The GST amount cannot be less than 0 or more than the total cash received. If there is no GST on the entry, press the back space button key to clear the field.

Continue entering the general ledger account number and cash until all cash has been dispersed.

Note: The cash displayed at the top of the screen will show the amount of cash still to be applied. The total GST will be displayed in the bottom left-hand corner.

 When property is donated, a Miscellaneous Cash Code such as GK (Gift In Kind) can be used in the code field. The balancing entry for property donation would typically be to the asset GL.

Property