Accounts Receivable Interface To Finance

Journal Entry Interface

NOTE: Before running this option, the interface batch type in the master profile must be set up and must be a valid batch code in Finance.

The Finance Journal Entry Interface module will create the journal entries for the invoice and cash batches and post them to a general ledger account in a batch with the specified batch type from the profile record. The description that is to be brought through to the Finance GL Accounts will depend on the symbol set up in your LOGICALS.COM file.

This option should always be run in batch. The batch that is created in Finance should be balanced. The interface will not pick up any batches that are not balanced.

Transfer Directly Into Finance

Enter Y to have this process automatically run the JE interface in Finance.

This process will create two list files (where ###### is the job number).

1.  ######.LST – This is the interface report which shows you the interface file it created.
2.  #####A.LST – This is a listing of all the journal entries created in Finance. The left hand side of this report shows you what batch these entries have gone into.

Enter N if you wish to create the interface file only and pull this file into Finance at a later date.

This process will only create the list file described above under 1.

Accounts Receivable Interface.

Preliminary Or Final Run

• Enter P to test the interface but not update any files.
• Enter F for a final run and update all files.

Note: This interface has been changed so interfund accounting is available. If you wish to use interfund accounting you must set the fund code on your Accounts Receivable interface batch code to the base fund where your receivables account is. This can be done through Batch Code Changes in Finance.

To set up what description is to be brought through, edit your LOGICALS.COM file to add the symbol that will

be used by the FINANCE J/E INTERFACE program. This symbol is called SRB$MARINTDESC.

This symbol holds what to use for cash descriptions & what to use for everything other than cash descriptions (e.g. invoices, credit notes, & adjustments).

LOGICAL DEFINED CASH DESCRIPTION/OTHER DESCRIPTIONS

SRB$MARINTDESC: = =NAME/DESC Customer Name / Description Entered

SRB$MARINTDESC: = = /DESC Source Code Description / Description Entered

SRB$MARINTDESC: = =NAME Customer Name / Source Code Description

SRB$MARINTDESC: = =DESC/NAME Description Entered / Customer Name

SRB$MARINTDESC:==NAME/NAME Customer Name / Customer Name