Web Timesheet Entry Report

The Web Timesheet Entry Report reports the Web Timesheets entries for this payroll for one or a range of pay periods. You can also define a date range within the pay period range for detailed selection of timesheets to be reported. This report allows you to omit reporting the timesheets already interface, giving you a listing of all outstanding timesheets yet to be interfaced.

This process is a payroll specific process and must be run for each payroll separately.

This process includes the option to maintain multiple sets of stored prompts.

Name the prompt sets by defining a title up to 10 characters, with a 30-character description.

On the first prompt click the Report Defaults icon to select an existing set of prompt values. You can delete prompt sets or change the description from the Report Default icon.

Enter Starting Pay Period to Report

• Enter the starting pay period to be reported.

Enter Ending Pay Period to Report   

• Enter the ending pay period to be reported.

Enter the Starting Date Range

• Enter a starting date to indicate a date range of entries to be reported.

Enter the Ending Date Range

• Enter an ending date to indicate a date range of entries to be reported.

Select Employees by Code

• Enter a 2-character code to define the field to use for employee/function line selection.
• Enter 'EM' to select employees based on employee number.

When Employee Selection is by Employee Number:

Report All or Selected Employees      

When employee selection is based on any field other than employee number, you are prompted to enter one or more of that code or value. You may enter valid codes or any combination using the wild card '?'. The list of values entered will determine if an employee's function line will be selected.

Select Employee Statuses To Be Reported

The employee selection by employee status allows you to select one or more employee statuses to be included.

• Enter 'A' to select only active employees.
• Enter 'T' to select Terminated employees.
• Enter 'L' to select On Leave employees.
• Enter 'B' to select On Leave With Benefits employees.
• Enter 'F' to select all employees.

Select Authorized, Unauthorized or Both Timesheets

• Enter 'B' to generate the report including both authorized and unauthorized timesheets.
• Enter 'A' to generate the report only including authorized timesheets.
• Enter 'U' to generate the report only including unauthorized timesheets.

Enter Pay Code Include or Exclude

• Enter 'E' to indicate the following list of pay codes will be excluded from the report.
• Enter 'I' to indicate the following list of pay codes will be included on the report.

Enter Pay Codes     

• Enter 1 to 25 pay codes to be included or excluded from the report.

Sort Report by Employee Number, Name or Location

• Enter 'E' to generate the report in employee number order.
• Enter 'N' to generate the report in employee name order.
• Enter 'L' to generate the report in employee name order within location code order.

Omit Reporting Comments  

• Enter 'Y' to omit reporting the timesheet comments.
• Enter 'N' to include the reporting of the timesheet comments.

Omit Reporting Interfaced Timesheets  

• Enter 'N' to report all timesheets selected.
• Enter 'Y' to omit reporting timesheets that have already been interfaced.  This report allows you to omit reporting the timesheets already interfaced, giving you a listing of all outstanding timesheets yet to be interfaced.

This report lists the following:

• The employee number and name
• The pay period and timesheet date
• The timesheet hours
• The pay code and description applicable for entry
• Position code and description.
• Category code and description.
• Location code and description.
• Authorizer location, if applicable.
• Amend timesheet flag, Yes or No.
• Authorized flag to indicate if the entry has been approved.
• Batch code applied to timesheet, once imported.
• Omit flag if Yes – as defined by the Category Maintenance entry
• The total number of employees and records report