Timesheet Entry Web Setup Information

TSW PROFILE FIELD

 DESCRIPTION

*Adjustment Limit (days): 

This is the number of days the user is able to go back in the timesheets to make amendments/adjustments

*Allow Timesheet Adjustments to be made on closed dates (Y/N)

“YES” allows the user to make adjustments after the timesheet week is closed

*Allow only authorizers to adjust timesheets (Y/N)

“YES” gives the authorizers access to the adjustment screen in the timesheets.  Authorizer is set in the position code database or security builder

Display only assigned locations and auth locations for these categories (Ex:SUPP/CASU/)

Only assigned locations and auth locations for the categories listed will display in the dropdowns during timesheet entry. 

Override Payroll Timesheet Types by Category  (Ex:/SUPRBRD=DEF2/SUPP=DEF3/)

Creating more than one default category in the web timesheet (2,1,15,3)

Default payroll to use to get global profile values (Ex. SUPP)

Determines which payroll will be the default

Display only employees that timesheet is turned on for (Y/N)

On the Location Timesheet Entry screen, only those employees with field 25 turned on in their pay screen will be displayed

List of management employees for which unauthorized links will not be calculated (Ex: /10010=0021;0022/0011/

This will either cause them to be skipped entirely if no location numbers are entered, or only to search for the one or two location numbers that they need to see, which significantly speeds up the search.

List of Payroll Codes to Exclude from Payroll Dropdown (Ex. /SUPP/TEAC/)

Codes not to appear on payroll drop down on the employee timesheet

Ignore opening date comparison block for timesheet entry (Y/N)

“YES” allows employees to enter future dated timesheets ie. vacation in the future

*Location Email Reminder Field to use for reminder emails (Ex: /1/2/3/)

Email fields 12, 13, and 14 in the location code database of atrieveHR

Location Email Reminder Message

Payroll is able to change the default date of the reminder message:  Review and authorize timesheets for {DATE_RANGE}

Location Email Reminder Subject

Payroll is able to change the default date of the reminder Subject:  Timesheet Authorization Reminder for {DATE_RANGE}

Sort timesheet authorization by last name (A)  or number (N)

On the authorization screen, sort by employee last name or number

Casual position codes for timesheet entry 1 (ex:payid=position1/position2/)

Indicate which payroll and position codes you want to view in the drop down in the timesheet.  Do not split single pay ID list between these two prompts.

Casual position codes for timesheet entry 2 (ex:payid=position1/position2/)

Skip locations in the Authorization Location Reminder

Enter locations codes for those locations you do not want to receive a reminder email

Suppress the “Do you want to load default values from previous week?” prompt and action (Y/N)

“YES” will suppress the prompt and action ‘Do you want to load default values from previous week?

Email address to send timesheet issues

Payroll Manager or clerk’s email address

Check for authorizer when displaying authorizer options (Y/N)

Check yes if the user wants the system refer to any authorizer profiles.

Load Authorizer Location Dropdown (Y/N)

Check “YES” if you want authorizer locations to appear in the dropdown

Use list of positions with same category as employee (Y/N)

Checking “YES” will display only the assigned positions and a list of positions that have the same Category Code as the assigned position.

Set to “NO” only the assigned positions display in the drop down during timesheet entry.

When field is left BLANK then assigned positions plus all other possible positions display in the drop down.

Populate Auth Locations selection when  positions selection changes (Y/N)

Check “YES” if you want the authorizer location to appear if displayed on the employee’s assignment

Use Function Line GL Position to obtain cycle code (Y/N)

Check “YES” to trigger the software to look to the GL Position Code field on the function line to determine if the employee is in cycle.  Used when districts have more than one pay cycle with different pay period start/end date ranges on the payroll calendar and employee has more than one function line.