ROE Employer Constants

The Roe Employer Constants module provides the ability to create an employer's constants list for use with ROEs. The constants are various pieces of employer information which would be the same on every ROE on a given payroll. If several payrolls are grouped under one payroll account, it is possible to create several different sets of constants.

Employer Number

• Enter a valid employer number to represent this set of ROE employer constants.

Note: An entry must be made in all fields except Issuer Phone Extension to Reason Phone Number for the information to be valid. The system will not verify this, but considerable work will be required to prepare ROE's for printing if any is left out.

Employer Name

• Enter the name to appear on the ROE. (Box 4)

Language

Enter the language for correspondence with Employment Canada. (Box 20)

• Enter 'F' for French
• Enter 'E' for English

Activate XML ROE

• Enter 'Y' to have the system generate the new XML format ROEs for Submission to HRDC.  HRDC is phasing out the use of the old Flat File format ROEs as of December 2015 and this new XML format will be mandatory by March of 2016.
• Enter 'N' to have the system generate the old Flat file ROEs for submission to HRDC.

Employer's Address

• Enter the employer's mailing address

Employer's Postal Code

• Enter the postal code. (Box 7) NOTE: Enter as 6 digits - no spaces or dashes

Payroll Reference Number

• Enter your payroll reference number for this ROE. If EMPNO is entered, the employee number will be inserted on the ROE file in the payroll reference number position when ROE File Creation or ROE Changes is run. (Box 3)

CRA Account Number

• Enter your CRA Payroll Account Number. It must be the same as the one used when remitting EI premiums for the employees on this payroll. (Box 5)

Issuer Name

• Enter the name of the person authorized to certify that all statements on the ROE are true. (Box 22)

Issuer Signature

• The issuer's signature may be printed on the ROE and not signed if the complete ROE has been computer generated. (Box 22)

Issuer Phone Number

• Enter the issuer's phone number including area code. (Box 21)

Phone Extension

• Enter a maximum of 5 digits phone extension number to be reported with the contact information.

Reason Name

Enter the person's name to contact for further information on the reason the ROE was issued. (Box 16)

Reason Phone Number

• Enter the phone number of the reason person. (Box 16)

Occupation Description

• This field allows additional options to be used to fill the occupation description (Box 13). Default for this field is 'OCCU' (description from the employee's occupation code). Additional options include:
  • 'GRID' - Salary grid description
  • 'LOCA' - Location description
  • 'EMPT' - Employee type description
  • 'COST' - Cost center description

All function line codes are taken from the employee's first function line.