PEBT Employee Code Loading Process

The PEBT Employee Code Loading Process gives you a means of loading both the Employee Group codes and Employment Basis codes onto the applicable employees per payroll. The Employee Group Codes and Employment Basis codes would first be defined under the PEBT Codes Database Maintenance option.

Load Employee Group or Employment Basis Code

• Enter 'G' to load an Employee Group code for the selected employees.
• Enter 'B' to load an Employment Basis code for the selected employees.

When loading an employee group code was selected:

Enter PEBT Employee Group Code

• Enter the PEBT Employee Group code to be loaded. Use look-up for valid Employee Group codes.

When loading an employment basis code was selected:

Enter PEBT Employment Basis Code

• Enter the PEBT Employment Basis code to be loaded. Use look-up for valid Employment Basis codes.

Omit Reporting Unchanged Employees

• Enter 'Y' to omit reporting employees that will not be changed.
• Enter 'N' to include those selected employees that already have the code to be loaded.

Omit Employees That Already Have A Code

• Enter 'Y' to omit employees that have a code, even when the employee's code is not the same as the code to be loaded. 
• Enter 'N' to include those selected employees that already have a code. This option will allow you to change a selected group of employee's codes.

When Loading Employee Group and Omit Employees with Code is No:

Omit Employees with Group Code Set to 'N/A'

• Enter 'Y' to omit changing those selected employees with a Group code of N/A.
• Enter 'N' to change the employee's Group code when the employee's current Group code is set to the override N/A. This change to the employee's Group code will activate the PEBT for this employee.

Select Employees by Code

• Enter a 2 character code to define the field to use for employee selection. Selection is based on the master function line.
• Enter 'EM' to select employees based on employee number.

When employee selection is by Employee Number:

Report All or Selected Employees

When employee selection is based on any field other than employee number, you are prompted to enter one or more of that code or value. You may enter valid codes or any combination using the wild card '?'. The list of values entered will determine if an employee is selected based on the values from the master function line.

When Employee Selection is by Base Hours:

Select by Total Hours Less Than or Greater Than

Enter Value That Totals Hours Must BE Less Than

Enter Value That Total Hours Must Equal or Exceed

Selection by Base Hours allows you to select employees based on the total number of hours on the employee's combined active function lines. You defined if you want to select employees with less than or greater than the hours entered. The greater than selection will check for greater than or equal to the hours entered. You then enter the hours value to be used as the comparison.

Enter Deduction Codes for Employee Selection

• Enter one to 25 deductions to be used for employee selection. When a deduction list is entered, only those employees that have at least one of the deductions will be selected.

Select Active/Terminated/On Leave/On Leave & Bens/Full Employees

The employee selection by employee status allows you to select one or more employee status's to be included.

• Enter 'A' to select only active employees.
• Enter 'T' to select Terminated employees.
• Enter 'L' to select On Leave employees.
• Enter 'B' to select On Leave With Benefits employees.
• Enter 'F' to select all employees. 

Exclude Terminated Employees Prior to Date

• Enter a date to defined when Terminated employees should be omitted.

Sort Report by Employee Number or Name

• Enter 'E' to generate the report in employee number sequence.
• Enter 'N' to generate the report in employee name sequence.

Report Only or Process

• Enter 'R' to generate a report only. The selected employees will not be updated.
• Enter 'P' to update the selected employees.

The report lists the following:

• Employee number and name
• Deduction code used for employee selection, when applicable
• Selection code when other than employee number
• Employee existing group or basis code
• New group or basis code
• Employee status
• Total number of employees reported
• Total number of employees changed