Multiple Date or Period Changes

This module allow global changes to the start/end dates on employee function lines or to the start/end pay periods on the employee deduction codes. A report is created listing the changes made.

NOTE: This job will be forced to run in batch.

Function Lines Date or Deductions Periods

Enter 'F' to make global changes to the start and/or end dates on the employee's function lines.
Enter 'D' to make global changes to the start and/or end pay periods on the employee's deduction codes.

Change Start, End or Both

Enter 'S' if you only want the start date/pay period changed.
Enter 'E' if you only want the end date/pay period changed.
Enter 'B' if you want both the start and end dates/pay periods changed.

Change Criteria Equal/Not Equal

Criteria is related to the next two prompts. If the default of blank for all is not taken on the start and/or end dates/pay periods of the next two prompts, then the values entered determine if the employee will be included or excluded from the changes.

If Function line dates are being changed, the follow prompts appear:

Change Only If Start Date is Equal To:

Enter through the blank to omit a selection criterion based on the value of the employee's start date per function line.
Enter or click search option to use a valid date as a selection criterion. When a value is entered, employees will only be changed if the function line start date value equals this criterion.

Change Only If End Date Is Equal To:

Enter through the blank to omit a selection criterion based on the value of the employee's end date per function line.
Enter or click search option to use a valid date as a selection criterion. When a value is entered, employee's will only be changed if the function line end date value equals this criterion.

Change To Starting Date:

Enter START, END or a valid date that is to be used to replace the start date on the selected employee's function lines.

Change To Ending Date:

Enter START, END or a valid date that is to be used to replace the end date on the selected employee's function lines.

If Deduction periods are being changed, the follow prompts appear:

Change Only if Start Period Is Equal To:

Enter ALL to omit a selection criterion based on the value of the employee's start pay period per deduction code.
Enter a pay period to be used as a selection criterion. When a value is entered, employee's will only be changed if the deduction code start period equals this criterion.

Change Only If End Period Is Equal To:

Enter through the blank to omit a selection criterion based on the value of the employee's end pay period per deduction code.
Enter or select a pay period via the search icon to be used as a selection criterion. When a value is entered, employee's will only be changed if the deduction code end pay period value equals this criterion.

Change To Starting Pay Period:

Enter or select via the search option the pay period to be used to replace the starting pay period on the selected employee's deduction codes.

Change To End Pay Period:

Enter or select via the search option the pay period to be used to replace the ending pay period on the selected employee's deduction codes.

Select Deduction Codes or All Deductions

Enter 'A' if all deduction codes on the employees are to be changed according to the previously selected criteria.
Enter 'S' if only selected deduction codes are to be changed.

If Selective deduction codes was entered, the following prompt appears: Enter Deduction Codes

Enter the deduction codes, one at a time, to be eligible for change based on the previously selected criteria.

Report All or Selected Employees

If Range or All employees was selected, the following prompt appears:

Select Active / Terminated / On Leave / On Leave & Benefits / Full Employees

The employee selection by employee status allows you to select one or more employee status's to be included.

Enter 'A' to select only active employees.
Enter 'T' to select Terminated employees.
Enter 'O' to select On Leave employees.
Enter 'B' to select On Leave With Benefits employees.
Enter 'F' to select all employees.

Report Only or Process Employees

Enter 'R' to produce the report without updating the employee's records.
Enter 'P' if you want to produce the report and update the employee's records.

The report lists the following:

The employee's number and name
The function line number/or deduction code
The original start/end dates or pay periods
The employee's activity status
The total number of employees processed