Global Employee Date Changes

The Global Employee Date Changes allows you to globally change the chosen date of selected employees. These dates can be found on the Employees' Pay screen.

Individual employee status changes are tracked by the Employee Master Audit System.

The employee selection criteria value allows the use of the wild card '?'. The '?' character means that element value is to be taken from the employee's code to form a new selection code. For example you could enter a selection cost center with the value of ?????????8, meaning include the employee when the master function line has a cost center that has the last character equal to an 8 regardless of the other characters. The use of the '?' is not available on the numeric fields such as hours and pay rate.

Select Employees' Date to Update

Enter 'C' to select the Current Hire Date to be updated
Enter ‘O’ to select the Original Hire Date to be updated
Enter ‘S’ to select the Seniority Date to be updated
Enter ‘I’ to select the Increment Date to be updated
Enter ‘V’ to select the Vacation Date to be updated

New Date To Update With

Enter the new date that will be used to update the Employees' date

Select Employee Statuses To Be Reported

The employee selection by employee status allows you to select one or more employee status's to be included.

Enter 'A' to select Active employees.
Enter 'T' to select Terminated employees.
Enter 'O' to select On Leave employees.
Enter 'B' to select On Leave With Benefits employees.
Enter 'F' to select all employees.

Select Employees By Code

EMPLOYEE NUMBER	EM	OCCUPATION CODE	OC
LOCATION CODE	LC	EMPLOYEE TYPE	ET
SALARY GRID	GR	SHIFT CODE	SC
PAY CYCLE CODE	CY	START DATE	SD
PAY TYPE	PT	END DATE	ED
PAY CODE	PC	GL ACCOUNT	GL
PAY RATE	PR	POSITION CODE	PS
BASE HOURS	HR	UPDATE DATE	UD
COST CENTER	CS

Enter a 2-character code to define the field to use for employee selection.

Enter 'EM' to select employees based on employee number.

When employee selection is by Employee Number:

Report All or Selected Employees

When employee selection is by any field other than employee number, you are prompted to enter one or more of that code or value. You may enter valid codes or any combination using the wild card '?'. The wild card is not a valid entry for numeric fields such as hours. The list of values entered will determine if an employee's function line will be selected for changes.

When selection by GL Account was chosen:

Select By Default Earnings GL Or Deduction GL

Enter 'E' to do employee selection based on the employee's default earnings GL account.
Enter 'D' to do employee selection based on the employee's default benefit GL account.

Enter GL Account For Employee Selection

Enter one or more GL codes to be used for employee selection. GL codes may include the wild card character '?'.
Enter 'BLANK' to indicate selection will occur when the employee's GL account is empty.

Report Only Or Process

Enter 'R' to generate a report only. The dates are not adjusted.
Enter 'P' to have the new date changes applied to the dates.

Omit Reporting Status Rejections

Enter 'N' to include the status rejections. These are employees that meet the selection criteria but will not be changed as they already have the new date set.
Enter 'Y' to suppress the printing of status rejections.

The report lists the following:

The Employee number and name
The date that was selected for change
The code or description of the value used to select the employee
The original date that the employee had
The new date that the employee was updated with
The total number of employees changed
The total number of employees rejected