Employee Status Adjustment
This module is used to terminate or put an employee on leave. The employee record and history remain in the system, but the employee will not be paid in any subsequent pay runs. It can also be used to reactivate a terminated or on-leave employee. An employee cannot be terminated and on leave at the same time.
An employee may also be set with a termination date without terminating the employee. This feature allows you to define a future date of when the employee should be terminated. During the Payroll Update phase, the system will automatically terminate employees whose termination date has been reached.
The On-Leave With Benefits option prevents an employee's function line from generating pay while allowing the employee's deductions to arrear. An employee with the On-Leave With Benefits status may also be paid through time sheet entry.
Employee No
- Enter the Employee Number of the employee that is to be terminated. Use look-up to select the employee by name.
Employee Status
- Active
- Terminate
- Date Termination
- On Leave
- On Leave With Benefits
Termination
- Enter the effective termination date. Use look-up for default dates for all calendar entries.
Date Termination
- Enter date to set a future termination date (e.g. contract work). The employee will be paid until the date entered has been reached. The employee will then be automatically terminated during the payroll update.
Status Reason
- Enter a brief description for the employee's status change.
The following prompts appear when 'L' is selected:
On Leave
This employee would be bypassed by the payroll stream
On Leave With Benefits
On leave with benefits allows the employee to be processed by the payroll stream, disregarding the employee's earnings normally generated from the employee's function lines while allowing deductions to arrears. The earnings summary lists these employees under On-Leave With Benefits.
This status allows employees to receive timesheet entry. Timesheet entry on an employee with this status will retain the employee's function line defaults while disregarding all earnings from the function lines. The earnings summary lists these employees as receiving special pay.
When the Arrears to Deduction method is used in combination with an employee on leave with benefits timesheet entry, the deduction process will take the deductions indicated to arrears from any prepaid balance on the arrears-to-deduction before reducing the employee's pay. This applies only to those deductions included or not excluded on the arrears-to-deduction. The projection commitment process only processes the deductions set to arrears for employees with this status.
Status Reason
- Enter the reason the employee's status has changed.