As of Age Salary Update

This program calculates the employee's age and/or salary so that it can be fixed as of a point in time. Some deductions require that the age be allowed to float throughout the year and be based on the employee's actual age and the salary that exists as of the date of the payroll run. Other deductions require that the age and salary be calculated at a fixed point in time and remain static throughout the year. This function calculates the static age and salary and records it per employee as at the point in time specified. You may also define a list of accruals or pay storage bank codes to be included in the calculation of the 'as of salary'.

Note: As Payroll only contains one As of Age and As of Salary value, this update process need only be run for one life insurance deduction per group of employees. This also implies that all life insurance deductions using the As of Salary have the same include/exclude list of pay codes that define the employee's salary.

Enter as of Date

Enter the date by which to determine the 'as of age'. This date will also be stored along with the as of age/salary to indicate when these values were set.

Update Age, Salary or Both

Enter 'A' to process for age.
Enter 'S' to process for salary.
Enter 'B' to process for both.

If Salary or Both are selected, this prompt will display:

Enter Related Deduction Code

Enter the Group Life Insurance deduction code.

Include Lump Sum Function Lines

Enter 'N' to omit all lump sum or 'L' type function lines from the annual salary calculation.
Enter 'Y' to include the lump sum or 'L' type function line values in the calculation of the annual salary.

List of Storage Banks to Include in Salary

Enter up to 10 accrual or pay storage banks, separated by a comma. Storage banks applicable to an employee will be calculated based on the accumulated and annualized function line salary and added to the as of salary. The storage bank portion of the as of salary is displayed separately.

The list of storage banks entered is saved each time and this list is made available for the next as of salary update.

Select Active / Terminated/ On Leave / On Leave with Benefits / Full Employees

The employee selection by employee status allows you to select one or more employee status's to be included.

Enter 'F' to select all employees.
Enter 'A' to select only active employees.
Enter 'T' to select Terminated employees.
Enter 'O' to select On Leave employees.
Enter 'B' to select On Leave With Benefits employees.

Process Employees All / Select by Cycle

Enter 'S' to process selected employees only.
Enter 'A' to process all employees.
Enter 'C' to define pay cycle codes for employee selection.

If Cycle selection, the following prompt will appear:

Enter Pay Cycles for Employee Selection

Enter 1 to 39 pay cycle codes one at a time. Employees with matching pay cycle codes on the master or first function line are selected for update.

If 'S' selected, the following prompt will appear:

Enter Employee Number

Enter the employee number to update. The program will update the employee and return to the 'Enter Employee Number' prompt.

The current payroll period must have a valid payroll calendar entry. The information on the payroll calendar is used in determining the as of salary. The as of salary is determined based on the employee's function line entries. Invalid function lines are not included in the calculation.

The Earnings Include/Exclude list from the deduction code entered is also used to determine if the pay codes from the function lines will be included in the As Of Salary calculation. Pay, occupation and shift premiums are also calculated as part of the As Of Salary. The cycle code on the function line determines the number of pay periods for the year for those earnings.

The annual AS OF SALARY for all function lines except 'A'nnual and 'C'ontract function lines (which already contains an annual amount) will use the NUMBER OF SALARY PERIODS from the pay cycle code database. When the Number of Salary Periods is not used (set to Ø), the employee's annual salary is calculated using the Number of Periods value from the applicable pay cycle code. NOTE: Employees who do not have the deduction or the deduction is suspended will be bypassed. Employees with a status that was not selected will also be bypassed.