User Defined Demographics Screen
The User Defined Demographics Screen Menu gives you access to the modules that maintain and manage the definition of the user defined demographics screen.
The purpose of the user defined screen is to give you the ability of maintaining and tracking information on anything that might be missing from the HR system. You can define up to 40 data fields to track. For each field, you can specify the prompt, prompt screen location, field type, field length, field screen location, field description, and description screen location.
The user defined demographics screen appears as the third screen in the employee information screen.
User Defined Demographic Screen Additions
The User Defined Demographic Screen Additions module lets you determine the nature and contents of the User Defined Demographic screen. Through these modules, you can define up to 40 fields you wish to maintain and track information on.
Field Number
Enter the field number between 1 and 40 inclusive of the prompts you wish to access.
Prompt
Enter the prompt you wish to appear on the user defined demo screen. This prompt can be up to 30 characters and as descriptive as possible to indicate the nature of the data to be entered.
Field Type
Enter a number between 1 and 5 inclusive to indicate the field type. Below is a table of field types and their meanings.
Selection | Description |
|---|---|
1 | Alphabetic Characters |
2 | Integer Number (No Decimal) |
3 | Decimal Numbers |
4 | Dates |
5 | Database Codes |
6 | Phone Numbers |
7 | Right Justified Alpha |
Field Length
Enter the maximum length of the field between 1 and 80 inclusive.
Prompt Row
Enter the screen row between 1 and 20 that you want the prompt to appear on.
Prompt Column
Enter the screen column where you want the prompt to appear (between 1 and 80).
Field Row
Enter the screen row you want the field to appear on between 1 and 20 inclusive.
Field Column
Enter the screen row you want the field to appear on between 1 and 20 inclusive.
Description Row
This prompt is only applicable if you selected a field type of 5.
Enter the screen row between 1 and 20 inclusive where the field description is to appear.
Enter '0' here if you do not want the field description to show on the screen
Description Column
This prompt is only applicable if you selected a field type of 5.
Enter the screen column the field description is to appear (between 1 and 80).
Enter '0' if you do not want the field description to show up on the screen
Field Database
This prompt is only applicable if you selected a field type of 5.
This field is used to validate the information entered in the field. You can specify what are valid values for this prompt and provide descriptions to be displayed when a valid field is entered. Data entered here must be entered in the following format:
value 1 = description 1 / value 2 = description 2 / value 3 = description 3/.../.../
Value 1, value 2, and value 3 are a list of valid values for this field.
Description 1, description 2, description 3 are descriptions of the listed values. These
Descriptions can be printed on the screen if you give description row and column non-zero values.
Let's say you want to maintain a data field to indicate which parking lot a person is designated to use. The 3 valid parking lots are:
Valid Field Values | Descriptions |
|---|---|
0001 | Parking Lot #1 |
0002 | Parking Lot #2 |
0003 | Parking Lot #3 |
To force a field to be one of the above fields, enter the following.
/0001=PARKING LOT #1/0002=PARKING LOT #2/0003=PARKING LOT #3/
Enter '/BLANK=/' to the end of the database look-up string to allow for the entry of a blank value in the field. For example, /0001=PARKING LOT #1/0002=PARKING LOT #2/0003=PARKING LOT #3/BLANK=/. This is useful when needing to remove a field value that had been previously entered and is no longer valid, needed or required.
Another example would be to maintain a yes/no flag on a piece of data. If you didn't want to display a description but still validate the data, enter 0 in the description row and column fields and the following in the database field.
/Y=/N=/
Demo Screen Report
The Demo Screen Report provides a listing of all the user defined fields that have been set up for the demographics screen. The report details each field along with the field type and any related databases that have been created.