Substitute/Casual Inactivity Report

The Substitute/Casual Inactivity Report will list replacement employees that have not worked in a specified number of days from a given date. This report is valuable in determining if there are replacement employees who are not being dispatched regularly. If you find such employees, you should endeavor to find out why. There is usually a reason, it sometimes takes time to find the reason. The report will attempt to assist you in finding the reason by analyzing employees listed on the report and reporting some common reasons. This report is also be useful in identifying employees who have not recorded their name in Automated Dispatch.

Possible reasons include:

1. Employee is terminated
2. Employee marked as inactive on their substitute/casual preference screen
3. Employee has no substitute/casual preference record
4. Employee does not have a primary phone number field 14.
5. Employee name is not recorded in the automated dispatching system.
6. Employee has no substitute/casual dispatch group (usually due to incorrect data in the employee category or eligible sub/cas fields on the employee information screen).
7. Employee has no subjects/levels. This reduces the chance of the replacement employee being called.
8. Employee has preferred schools on their preference screen. This reduce the chance of the replacement employee being called.
9. Employee on phase 6 list. Normally employees on this list are only tried if no one else is available.
10. Employee is marked as unavailable.
11. Employee marked as 'in process' by another job, usually indicating the system was taken down abnormally at some point. Call atrieveERP for information to correct this situation.
12. Employee marked as 'requested' by another job, usually indicating the system was taken down abnormally at some point. Call atrieveERP for information to correct this situation.
13. Employee on phase 5 list. Normally employees on this list are only tried if no one else is available.
14. Employee has no PIN record
15. Employee has a blank PIN
16. Employee has a blank security code

This report displays the employee's name and number, employee status, sub/cas status, employee category, sub/cas eligibility, last phoned date, last worked date, last refused date, refusal reason and the reason(s) for inactivity.

As Of Date

Enter the date to begin checking for dispatch activity. The program looks backwards from this date the number of days specified to see if the employee worked during that time. Employees that did not work during the time period specified will appear on this report.

Employee Status Codes to Exclude

Enter the status codes to be excluded. Employees with the specified status codes will be excluded from the report.

Employee Categories

Enter up to 10 categories of employees. Employees with specified categories will be included.

If no categories are specified, all employees will be considered for selection.

Include Eligible Substitute/Casual/Both/Neither

Choose the type of employees to be included in the report from the list below.

Preferred Subjects

Enter up to 10 subject codes. The report will only list replacement employees who have one or more of the selected subject codes in the SUB/CAS Preference screen.

Name Recording Status

Enter 'Y' to only Select Employees with Recorded Names.     

Enter 'N' to only Select Employee with Non-Recorded Names.  

Enter 'B' to select Employees Regardless of Recorded Status.

Number of Days Inactive

1. Enter the number of days of inactivity to check for. This field works in conjunction with the ASOF date in determining what time period to check. If you specify 7 days, the system will check through the time period of a week ending on the ASOF DATE. Any employees not working during the specified time will show on the report.

Report Sort 

Enter 'E' to sort the report by employee.

Enter 'R' to sort by reason of inactivity.

Enter 'C' to sort the report by call out order.

Employee Sort 

Enter A to sort employees alphabetically by Name.

Enter N to sort employees numerically by Employee Number.

Employee Selection 

Enter A to consider all employees for selection.

Enter S to enter selected employees individually.

Report Title

Enter a title for the report. This will appear on each page header in the report.