Quick Entry Screen Definition

The Quick Entry Screen Definition Menu gives you access to the modules which define up to 15 quick entry screens. In addition, the Menu Update Process will update the Quick Entry Screen Menu with the descriptions that you define.

The purpose for having quick entry screens is to give you the ability to customize employee screens to meet your specific needs so data entry can be as efficient as possible. By defining your own screens, you can place information normally found on different screens within HR onto a single screen. This will save you jumping from screen to screen when entering employee information.

An example of how to use the Quick Entry Screen system would be the entry of applicants. Let's say that when you enter applicants into the system, you want to enter the basic demographic information (name, address, phone number), applicant preference information and application information. To do this without the Quick Entry Screen system, you would go into Applicant Additions, then into Employee Preference Additions, and finally Application Additions. While the Hyperspace and Screen Visitation systems will let you move from screen to screen fairly easily, the Quick Entry Screen system lets you place all this information onto a single screen to minimize the time entering an employee/applicant.

You can set up Skip/Force Status specifically for the various Quick Entry screens you have created. To set this up ensure you use codes HRU01 - HRU15 to select the Quick Entry screen that you would like to customize with 01 being the first option and 15 being the last. An example of this would be forcing the Substitute/Casual status to have a value in it on Quick Entry Menu 1 Page 1 Field 15. This is especially helpful in ensuring accuracy and consistency of data entered in the Quick Entry screen.

While not every data field within HR can be accessed through the Quick Entry Screen system, all basic demographic data items can be. All information found on the following screens within HR can be used when defining a Quick Entry Screen.

• Employee Demographics Screen     
• Dependent Information Screen   
• Emergency Notification Screen
• Hiring Information Screen 
• Employee Preference Screen 
• Employee Experience Screen   
• Certification Screen 
• Special Skills Screen   
• Search Phase One/Two Lists    
• Search Phase Five/Six Lists 
• Permanent Employee Search Criteria Screen  
• Substitute/Casual Preference Screen             
• Application Screen       

Below is a summarized list of the steps required to set up a new Quick Entry Screen. Detailed information on each step can be found under the specified menu option.

1. Create a new screen code by going into Screen Code Additions.
2. Select the data fields to appear on the screen by going into Screen Definition Additions.
3. Update the Quick Entry Screen Menu with your newly defined screen by going into the Menu Update Process.
4. Test your newly created screen by going into it where % is the menu option specified on the screen code.  

Field Code Menu (atrieveERP Only)

• The Field Code Menu is for atrieveERP's use only. You could cause serious damage to the quick entry screens by using any of the options under this menu. 

Screen Code Menu

• The Screen Code Menu gives you access to modules that maintain the basic Quick Entry Screen Code information. The standard four maintenance modules and a report let you add, change, delete, and view this information.

Screen Code Additions

• The Screen Code Additions screen lets you add new screen codes. Information you can maintain includes screen code, description, menu option number, and applicant status.

Screen Code

• Enter a code by which this screen will be known. This code can be up to 10 alpha and/or numeric characters.

Description

• Enter up to 30 characters of text describing this screen. This description will appear on the Quick Entry Screen Menu once you have run the Menu Update Process (10,3,11,4). This description can have upper- or lower-case letters.

Menu Option

• Enter the menu option number from which this screen will be accessed. This number must be between 1 and 15. All Quick Entry Screens are accessed from the Quick Entry Screen Menu. It is up to you to define which menu option number from that menu will activate this screen.

Applicant

• Enter 'Y' if you will be entering applicants through this screen. If you enter 'Y', the default employee number will be the next available applicant number (eg. AP00000001).
• Enter 'N' if you will be entering regular employees. If you enter 'N', the default employee number will be the next available number from the HR Master Profile if you are using auto numbering.

Inquiry Only

• Enter 'Y' to create a screen that can only be inquired on. This will prevent users from modifying any of the displayed fields.  

Screen Definition Menu

• The Screen Definition Menu gives you access to the modules which maintain Quick Entry Screen definitions.

Screen Definition Additions

• The Screen Definition Additions module lets you add new Quick Entry Screen definitions. You define what data fields you want to appear on each Quick Entry Screen. For each data field you select, you can specify the screen prompt, page number, field number, prompt row and column, field row and column, and description row and column. You can also define titles and headings you want to appear on the screen.
• To begin entering fields press <INSERT>. If <INSERT> does not work on your computer, use the key combination <PF1>I. Once you have entered one line of data, you can cut and paste or continue to use <INSERT> until all the data fields have been entered.
• As you enter fields into the system, you can use the VIEW option to see how your screen is looking. If you EXIT from the detail window, you will drop down to the FIELD TO CHANGE prompt. By pressing <NEXT_SCREEN> you can go back into the detail screen. Enter 'V' plus the page number, to view how the specified page looks. The prompts will show on the screen as entered. The data fields appear on the screen represented by the number of 'F's in the field (FFFFFFFFFF). The descriptions appear on the screen represented by the number of 'D's in the description (DDDDDDDDDD).

Field Code

• Enter the code of the field on the screen. Search to view fields you can select.

• There are 50 special fields that allow you to enter titles/headings on a quick entry screen. They are given the code TITL01 - TITL50. The system recognizes these and displays the prompt entered at the prompt row and column. These titles should be assigned a field number larger than the highest regular field number so it will not interfere with the entry of the other fields. By entering a number into the description row field you can control how the titles will display. Below is a list of screen attributes you can choose from.
  
  

  Description Row	Screen Attribute
  0	Normal
  1	Bold
  2	Reverse
  3	Reverse & Bold
  4	Blink
  5	Blink & Bold
  6	Blink & Reverse
  7	Blink & Bold & Reverse
  8	Underline
  9	Underline & Bold
  10	Underline & Reverse
  11	Underline & Bold & Reverse
  12	Underline & Blink
  13	Underline & Blink & Bold
  14	Underline & Blink & Reverse
  15	Underline & Blink & Reverse & Bold

• The Description Column field will let you control the size of the title. This is useful when trying to underline a title where you want the underline longer than the length of the title itself. If you enter a description column of 21 and a title of:
• '     DESCRIPTION'. The system will display the following: ____DESCRIPTION_____.

Prompt

• Enter the prompt to appear on the screen. This can be up to 30 alpha numeric characters. The system will precede the prompt with the field number automatically so that you don't have to include it in the prompt.

Pag Num

• Enter the number of the page to display the data field on. This must either be a number between 1 and 5, or one of the following letters: A, C, D, R, S, U. A number one through five will place the data field on the appropriate page. A letter (A, C, D, R, S, U) will place the field on a function screen which can be activated by keying the designated letter. The letters are defined as follows:
  

  
  

  Letter	Definition
  A	Application Entry Screen
  C	Certification Entry Screen
  D	Dependent Entry Screen
  R	Phase One/Two Search List Entry
  S	Special Skill Entry
  U	Phase Five/Six Search List Entry

• Function screens are used to enter data that can exist more than once for a specific employee. For example, while an employee can only have a single name, address, or employee category code, an employee can have multiple applications, certificates, dependents, special skills etc.

Fld Num

• Enter the field number (between 1 and 99) by which you want to access this field. You may NOT use the same field number more than once on a single page.

Prt Row

• Enter the row number (between 1 and 24) the prompt is to appear. 1 is the top of the screen, while 24 is the bottom.

Prt Col

• Enter the column number (between 1 and 80) the prompt is to appear. 1 is the absolute left of the screen, 80 is the absolute right.

Fld Row

• Enter the row number the data field is to appear. This must be a number between 1 and 24. 1 is the top of the screen, 24 the bottom.

Fld Col

• Enter the column number (between 1 and 80) the data field is to appear. 1 is the absolute left of the screen, 80 the absolute right.

Dsc Row

• Enter the row number (between 1 and 24) the description is to appear. 1 being the top of the screen, 24 the bottom. If you do not want the description (if there is one) to appear on the screen, set the description row and column to zeros.

Dsc Col

• Enter the column number (between 1 and 80) where you want the description to appear. 1 the absolute left and 80 the absolute right. If you do not want the description (if there is one) to appear on the screen, set the description row and column to zeros.  

Screen Definition Report 

• The Screen Definition Report lists the contents of specified screen definitions.

Screen Code Range/Selection

• Enter 'R' to select a range of screen codes to report on or 'S' to select specific screen codes to report on.  

Menu Update Process

• The Menu Update Process will update the Quick Entry Menu with the screen code descriptions you have defined. Not only will the menu appear different, the menu index will also be updated so that you can find the menu option by the name you have assigned it.