Leave Cost Rule Code Database Maintenance
The Leave Cost Rule Code Maintenance module controls how a leave or absence is to be paid and costed. The Absent Employee Costing Module uses this database code as it determines how to create each time sheet entry record.
This code is referenced from either the Absence Code or Leave Application. If the absence code specifies that no leave application is required, the cost rule code from the absence code is used. If a leave application is required, the cost rule code from the leave is used.
Leave Cost Rule Code
Enter a leave rule code of up to 4 alpha numeric characters. Press <FIND> for valid leave rule codes.
Description
Enter a 30 character description of this code.
E-Leave Description
Enter the description of this leave cost rule to display on a drop-down menu for selection on a leave form.
E-Leave Categories
Leave blank to allow this option to be selected by all categories when presented on a leave form.
E-Leave Type
Optional. IF this field contains a number 1-4, the system knows that it needs to connect further information (e.g. who the specific account coordinator, external organization is)
Code | Description |
|---|---|
1 | Account Coordinator - there must be a line in the routing that contains an authorizer type of 03 (Account Coordinator) |
2 | External Organization |
3 | Location Manager - Leave Locations Only. There must be a line in the routing that contains an authorizer type of 04 (Location Manager) |
4 | Location Manger - All Assigned Locations. There must be a line in the routing that contains an authorizer type of 04 (Location Manager) |
E-Leave Required Doc Code
Enter the document code for the required documents to be displayed to the user.
Cost Type
Enter the cost type for the pay code.
Selection | Description |
|---|---|
01 | Master Function LIne Only |
02 | Prorate Against Function Lines |
03 | Use Gl Specified on Leave |
04 | Use Costing Specified on Absence, if Blank Use Loc |
05 | Match on Cost Center Function LIne |
06 | Use costing From Location Code |
07 | Match on salary grid function line |
08 | Match on occupation code function line |
09 | Use absence code GL, wildcard to employee's function line |
10 | Use absence code GL, wildcard to location GL |
Paid Leave
Enter 'Y' if this cost code represents a paid leave.
Enter 'N' if not. This field is NOT used in the Absent Employee Costing Module.
Dock Pay
Enter 'Y' if pay is to be docked. This means the Absence Costing Module will send negative hours into the interface
Enter 'N' if it is not.
Rate Multiplier
Any number you enter here will be multiplied by the rate calculated in the Absent Employee Costing Module.. For example, if you enter .5 here, and the rate calculated by the costing module was $15.00, the new rate (after factoring in the multiplier) would be $7.50.
Hours Multiplier
Any number you enter here will be multiplied by the hours calculated in the Absent Employee Costing Module. For example, if you enter .5 here, and the hours calculated by the costing module was 1.0, the new hours (after factoring in the multiplier) would be 0.5.
Create Journal Entry
Enter 'Y' if this cost code should generate a journal entry when processed.
Create Invoice
Enter 'Y' if this cost code should generate an invoice when processed.
Force Approval Number
Enter 'Y' to force entry of an approval number on the leave application screen if this cost code is entered.
Force PO Number
Enter 'Y' to force entry of a PO number on the leave application screen if this cost code is entered.
Force GL Number
Enter 'Y' to force entry of an GL number on the leave application screen if this cost code is entered.
Force Customer Number
Enter 'Y' to force entry of a customer number on the leave application screen if this cost code is entered.
Interface
Enter 'Y' if absences with this cost code are to be interfaced by the timesheet entry interface.
Enter 'B' if absences with this cost code are to be interfaced by the storage bank interface.
Enter 'N' if no interface is required.
Use Fixed Rate
Enter 'Y' if absences with this cost rule should use a fixed rate you will specify later (eg Cost Of Sub).
Source Code
If you specified that a journal entry or invoice is to be created, enter the appropriate source code.
Invoice Description
If you specified that an invoice should be created, enter a description to display on the invoice.
Pay Code
To use a specific pay code for absences with this cost rule, enter that here. This pay code will override the pay code found on the absence code.
Customer Number
For leaves to load a default customer number based on this leave rule code, enter that default customer number here.
Admin Fee
Enter 'Y' to include an additional administration fee on the invoice.
Admin Fee Amount
Enter the amount of the administration fee to be displayed on the invoice.
Fee Description
Enter the fee description. If you specified you want to use a fixed rate, you will be able to enter fields 21 - 45. Otherwise these fields will be inaccessible.
The rate can be determined by two sets of criteria: the duration of the leave, and the effective date.
Leave Days
Enter the number of leave days for the specified rate to be applicable.
All leaves less than or equal to the leave days specified here will use one of the two rates specified on this line depending on the effective dates.
If the rate is not determined by the duration of the leave, specify a large number so that all leave will be less than or equal to it.
For each leave duration, you also have 2 different rates. The one used is determined by the effective dates specified. The rate with the most recent date which is not after the leave date will be used.
Effect Date 1
Enter the date RATE 1 becomes effective. Leaves on or after the leave date will use RATE 1 unless EFFECT DATE 2 is applicable.
Rate 1
Enter the first rate.
Effect Date 2
Enter the date RATE 2 becomes effective. Leaves on or after the leave date will use RATE 2.
Rate 2
Enter the second rate.