Employee Seniority Adjustment Additions
The Employee Seniority Adjustment Additions module lets you create manual adjustments that can be added to employees current seniority amount. You will probably have to create seniority adjustments for the amount of employees to date seniority when you begin using the seniority system. Any time the seniority calculated from payroll is incomplete or incorrect, an employee's current seniority amount(s) can be modified by creating a seniority adjustment for either positive or negative amounts. A positive adjustment will increase an employee's seniority while a negative entry will decrease it.
While there is a Seniority Adjustment Changes module, this should only be used to modify data fields other than the amount. Using the change module to modify an existing adjustment will not maintain a record of the change. Using the Additions module, however, will create a separate entry for the amount of the adjustment so that a record is kept of when an adjustment was made to seniority.
To enter a seniority adjustment manually, set field Quick Seniority Adjustment Add in the User Specific Parameters Profile to 'Y' causing the cursor to skip over the seniority bank, pay ID, and period fields after the first entry. This will dramatically increase your data entry speed.
Employee
- Enter the number of the employee to create a seniority adjustment for. Search for valid employees. Leave blank and Enter key to return to the seniority adjustment menu.
Seniority Bank
- Enter the code of seniority bank to create the adjustment for. Search for valid seniority banks.
Payroll ID
- Enter the ID code of the payroll to assign to this adjustment. Search for valid payroll identifiers.
Period
- Enter the pay period to assign this adjustment. Search for valid pay periods. The Load Seniority With Adjustments process will accumulate adjustments within a specified range of pay periods. The pay period entered here is picked up and added to an employee's seniority if within this range.
Type
- The adjustment type will always be set to 'M' (manual adjustment). All adjustments created from the Create Seniority Adjustments From Payroll process will be marked with an 'O' for 'Payroll'.
Amount
- Enter the amount of the seniority adjustment. This amount can be days or hours.
Unit
- Enter the unit of the seniority amount entered.
- Enter 'D' to indicate that the amount entered was days.
- Enter 'H' to indicate that the amount entered was hours.
Hours Per Day
- Enter the hours per day that applies to this seniority adjustment.
- The hours per day is needed to convert hours to days and days to hours. Once this field has been entered, the system will calculate and display the converted amount. For example if you make an adjustment for 800 hours at 8 hours per day, the system will display the converted amount of 100 days.
Comment
- Enter a comment (up to 80 characters) describing the reason for the adjustment.
- At the bottom of the screen you will see the total hours and days the employee currently has for the specified seniority bank. The total hours and total days fields will be the total of all adjustments with the specified bank code regardless of pay period. Because the days per month and days per year fields are attached to the seniority code and not seniority Bank code, the amounts used to calculate the years, months, and days are picked up from the User Specific Parameters Profile field Default Seniority Days Per Month/Year.