Audit Trail Menu
The Audit Trail Menu gives you access to the modules which let you maintain and view the contents of the audit file.
Field Definition Menu Options let you modify which fields are to be audited. These maintenance modules are designed for atrieveERP's use only and should not be accessed without consultation with atrieveERP first.
HR Audit File Report lets you view the contents of the audit file by running a report to the screen, disk, or printer.
The Audit System is activated by setting the field Audit Trail On/Fast Add in the Hr User Specific Parameters Profile. This prompt expects three characters. The first is either 'Y' or 'N'. Set it to 'Y' to activate the audit trail, 'N' to deactivate it. The second character must be a '/', and the third character must a 'Y' or a 'N' as well. Set the third character to a 'Y' to activate the Fast Add feature, 'N' to deactivate it. The Fast Add feature will write a single audit record when a new employee is added into the system. If this feature is deactivated with a 'N', an audit record will be created for each field you enter on the employee. Depending on the speed of your computer, this could take a few seconds.
It is recommended that the Fast Add option be disabled unless you find the creation of multiple audit records too time consuming.
The Audit System within HR will record changes made to most key HR fields. Every time one of the fields is modified, an audit record will be created maintaining the before and after values of the field, the User ID of the person that changed the field, the time the change was made, and what program in the system made the change.
Audit File Report
The Audit File Report will let you report on any changes made to HR information in the system. Selection by date, field name, action, user ID, employee category, bargaining unit, position, department and location let you quickly find the information you are looking for. The report can be sorted by employee, timestamp, or field.
Date From To
This prompt lets you select audit records based on when created. Any changes made to audited fields within the specified date range ('YYYYMMDD' or 'YYMMDD') will be reported.
Field Name
This prompt lets you report on changes made to specific fields. You can enter up to 10 field names. Press <FIND> for a list of the audited fields. Leave this field blank and <CR> to continue.
Action
This prompt lets you report on certain types of changes made to the system. Types of actions to choose from are: Add, Change, Delete, Renumber. To see all new employee entered into the system, enter 'Add'. To see all employees that have been renumbered, enter 'Renumber'.
User ID
This prompt lets you report on changes made by a specific user. Enter the full user ID for whom you want to view the changes.
Employee Categories
Enter up to 10 Employee Categories to report on or leave blank if you want to report on all.
Demo Bargaining Units
Enter up to 10 Bargaining Units to report on or leave blank if you want to report on all.
Demo Positions
Enter up to 10 Positions to report on or leave blank if you want to report on all.
Demo Departments
Enter up to 10 Departments or leave blank to report on all.
Demo Locations
Enter up to 10 Locations or leave blank to report on all.
Report Sort
Enter 'E' to sort the report by employee.
Enter 'T' to sort by Timestamp.
Enter 'F' to sort by Field.
Employee Sort
Enter A to sort Alphabetic by Employee Name
Enter N to sort Numeric by Employee Number
Report/Merge
Enter R for Report
Enter M for Merge
Employee Selection
Enter A for All Employees
Enter S for Selected Employees, Profiles, or Database Codes
Employee
Enter the employee name or number, or use the magnifying glass lookup for employee search
Use the menu icon next to the magnifying glass to search by HR Profile or Database Code.